Executive Assistant to the Principal

6 days ago

Sheffield, United Kingdom Hays Specialist Recruitment - Education Full time
About the Role

This is a fantastic opportunity to work in a dynamic and supportive environment as an Executive Assistant to the Principal. As a key member of the school's administration team, you will provide high-level administrative support to the Principal, ensuring the smooth operation of the office and contributing to the overall success of the school.

Key Responsibilities
  • Provide secretarial and administrative support to the Principal, including managing their diary and coordinating meetings and events.
  • Maintain office systems and processes, ensuring accuracy and efficiency in all administrative tasks.
  • Arrange travel and organize corporate events, demonstrating excellent organizational and communication skills.
  • Work independently with minimal supervision, using your initiative and discretion to prioritize tasks and manage workload.
  • Develop and maintain good working relationships at all levels, both internally and externally, to ensure effective communication and collaboration.
  • Manage workload amidst conflicting demands and busy periods, remaining calm and composed under pressure.
  • Anticipate needs before they arise, taking proactive steps to prevent issues and ensure seamless operations.
  • Handle confidential or sensitive matters with discretion, maintaining confidentiality and professionalism at all times.
  • Provide administrative assistance related to estates, support staff, HR, and the Local Governing Body, demonstrating a thorough understanding of school operations and procedures.
  • Serve as the Educational Visits Coordinator, working closely with the Business & Operations Manager to ensure smooth planning and execution of educational visits.
  • Oversee administrators on site, providing guidance and support to ensure effective and efficient operations.
  • Ensure an efficient and effective reception and administration service, providing a warm and welcoming experience for visitors and staff alike.
Requirements
  • Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment, requiring tact, judgment, and discretion in handling internal and external contacts.
  • Experience of diary management, researching, and booking travel and accommodation, with a high level of accuracy and attention to detail.
  • Experience of successfully working with senior management, demonstrating excellent communication and interpersonal skills.
  • Ability to use multiple sources of information to research and present material clearly and concisely, with a high level of accuracy and attention to detail.
  • Ability to organize meetings, training, and information sessions for Governors, with a high level of professionalism and discretion.
  • Ability to devise and implement processes and procedures for organizational and record-keeping purposes, with a high level of accuracy and attention to detail.
  • Commitment to supporting and coordinating marketing, recruitment, and employer events/ evenings, with a high level of enthusiasm and energy.
  • Ability to use IT, including word processing, spreadsheets, databases, and the internet, with a high level of proficiency and accuracy.
What We Offer
  • An hourly rate including holiday pay, providing a competitive and attractive salary package.
  • Free CV consultation with a dedicated education consultant to support your career goals, providing expert guidance and advice.
  • Access to the Hays App, where you can access your timesheets, holiday booking system, free training, well-being courses, and a range of discounts and cash-back deals.
  • A dedicated Hays consultant, providing ongoing support and guidance throughout your application and employment journey.

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