Wholesale Administrative Coordinator

3 weeks ago

London, Greater London, United Kingdom The Beauty Crop Full time

Position: Wholesale Administrative Coordinator

Department: Commercial | Trading

Key Responsibilities:

Provide essential support to the UK Account Manager in managing relationships with retail clients and partners.

Reporting Line: Reports directly to the National Account Manager.

Work Arrangement: London / Hybrid

Compensation Package: Starting from £30K plus Long Term Incentive Plan and Competitive Benefits

Company Overview:

We are an innovative and vibrant beauty brand focused on the E-commerce sector, operating as a creative brand lab with a portfolio of three distinct beauty brands. Our mission is rooted in promoting healthy living through products enriched with natural ingredients. We believe that nutrition is vital for both skin and body health. Our diverse team spans the UK and North America, dedicated to crafting fun, colorful, and cruelty-free cosmetics. This role is pivotal for the right candidate to leave a lasting impact, gain hands-on experience, and contribute to elevating THE BEAUTY CROP into a leading global beauty brand.

Primary Duties:

  • Deliver administrative assistance to the Account Manager for the execution of UK retail strategies.
  • Prepare presentations and materials for client engagements.
  • Organize and manage sales documentation within internal systems.
  • Oversee wholesale department timelines and collaborate with Marketing on scheduling.
  • Assist in data organization for weekly trade presentations.
  • Manage product samples for E-commerce, Wholesale, and Marketing.
  • Maintain internal data management, including product line updates.
  • Handle New Line Forms and retailer-required information.
  • Conduct regular market analysis to enhance understanding of the UK retail landscape.
  • Foster cross-functional relationships both internally and externally.
  • Support retail supply chain management, including order processing and fulfillment.
  • Ensure precise and timely order entry and appointment scheduling.
  • Contribute to various ad-hoc projects across the organization.

Success Metrics:

Within 6 Months:

  • Achieve annual D2C revenues exceeding £15m with a £3mn EBITDA.
  • Expand distribution points and new product listings with current retail partners.
  • Meet all performance metrics related to turnover and sales with existing accounts.

Within 24 Months:

  • Target annual D2C revenues surpassing £20m with a £4mn EBITDA.
  • Broaden product availability across relevant retail and wholesale channels in the UK.

Ideal Candidate Profile:

The successful candidate will possess an entrepreneurial spirit and a growth-oriented mindset. Comfort with ambiguity and the ability to thrive in a fast-paced, evolving environment is essential. A willingness to take calculated risks and a proactive approach to business operations are key attributes. Strategic thinking, balancing immediate objectives with long-term goals, is crucial.

Furthermore, a customer-centric focus and a profound understanding of our target demographic are necessary. A passion for cosmetics, along with an awareness of the latest beauty trends, is expected. Creativity and innovation, with the ability to anticipate and adapt to changing consumer preferences, are vital.

Required Qualifications:

  • 6-12 months of experience in sales or wholesale, preferably within the beauty or cosmetics sector.
  • A strong passion for a career in the beauty industry.
  • Attention to detail and organizational skills.
  • Experience working collaboratively within a team.
  • Proficiency in Microsoft Office applications.

Employee Benefits:

  • Competitive salary of £30k gross per annum.
  • Pension scheme.
  • Hybrid working model (2 days remote, 3 days in the office).
  • Bonus eligibility.
  • £1,200 flexible benefits scheme.
  • Work-from-home opportunities in August.
  • Comprehensive training, career development, and rapid advancement opportunities.
  • Opportunity to be part of a profitable scale-up with ambitious goals.
  • Engage with a fast-growing beauty company focused on natural beauty.
  • High level of responsibility from day one, providing invaluable experience in entrepreneurship.
  • Be part of a dedicated and hardworking team.

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