Clinical Administration Coordinator
4 weeks ago
Position Overview
An excellent opportunity has arisen for a skilled administrative professional to become part of the Thoracic Medicine/Respiratory Team at Liverpool University Hospitals NHS Foundation Trust.
The ideal candidate will possess the ability to manage a variety of administrative responsibilities, including scheduling, demonstrating exceptional organizational skills, and effectively prioritizing their workload while adhering to established protocols, both independently and collaboratively within the broader team.
Team collaboration is essential, as you will be expected to support colleagues during their absences.
Key Responsibilities
- Deliver a thorough secretarial service to medical consultants and specialty teams, including drafting correspondence and coordinating follow-up appointments.
- Oversee clinic scheduling on behalf of healthcare professionals.
- Communicate with patients, general practitioners, and other healthcare institutions via telephone and electronic correspondence.
- Maintain compliance with 18-week pathways and ensure precise documentation in the Patient Administration System.
- Perform general administrative tasks as outlined in the role description.
About Our Organization
Liverpool University Hospitals NHS Foundation Trust was established following the merger of two prominent healthcare institutions, aiming to provide exceptional medical services to a diverse population across the region.
Job Duties
- Provide a complete administrative service to medical consultants and specialty teams.
- Keep schedules current, arrange appointments, and manage travel logistics.
- Implement an efficient filing system.
- Assist consultants with non-clinical tasks by preparing documentation, organizing meetings, and recording minutes.
- Ensure relevant personnel are informed of leave schedules.
- Organize and maintain records of patient admissions and referrals.
- Type dictation and discharge summaries from clinical documentation.
Candidate Profile
Qualifications
- Minimum of GCSE/O Level standard or equivalent.
- Secretarial certification or comparable experience.
Experience
- Proficient in Microsoft Office applications.
- Demonstrated experience in a healthcare office setting as a medical secretary.
Skills
- Professional communication skills across all levels.
- Exceptional organizational and typing abilities.
- Strong time management and interpersonal skills.
Attributes
- Adaptability to varying circumstances.
- Eagerness to learn and maintain composure in high-pressure situations.
Additional Requirements
- Adhere to Trust policies and procedures.
- Uphold confidentiality at all times.
- Willingness to engage in further training as necessary.
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