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Administrative Coordinator
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Administrative Coordinator
2 months ago
Position Overview
We are seeking a dedicated Personal Assistant to join our Quality, Safety & Improvement directorate. This role is essential in providing comprehensive administrative support to our Leadership Team, ensuring smooth operations and effective communication within the organization.
Key Responsibilities
The successful candidate will undertake a variety of administrative tasks, including:
- Efficient management of high-level diaries.
- Organizing meetings and events.
- Preparing and processing documentation and orders.
- Coordinating meetings, including the preparation and distribution of agendas and minutes.
- Managing action items and follow-ups effectively.
Candidate Profile
The ideal candidate will possess strong organizational skills and the ability to work independently as well as collaboratively within a team. Key attributes include:
- A professional demeanor with excellent interpersonal and communication skills.
- Adherence to confidentiality and data protection standards.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
About Public Health Wales
Public Health Wales is committed to enhancing the quality and safety of healthcare services across Wales. Our mission is to improve health outcomes and patient experiences through effective leadership and strategic initiatives.
Application Process
Interested candidates are encouraged to review the full job description and person specification, which are available in the supporting documents. We welcome applications from individuals who are proficient in English and/or Welsh.
Qualifications and Experience
Essential Qualifications
- RSA Level III, NVQ Level 3, or equivalent experience, along with strong numeracy and communication skills.
Essential Experience
- Proven experience in a similar PA role.
- Experience managing confidential information and records.
- Competence in minute-taking and documentation.
- Ability to work autonomously and efficiently.
Skills and Knowledge
Essential Skills
- Strong planning and organizational capabilities.
- Advanced keyboard skills for report and correspondence generation.
Personal Attributes
Essential Attributes
- Ability to meet deadlines and manage pressure effectively.
- Team-oriented with a proactive approach.
- Commitment to continuous learning and skill development.
Additional Requirements
Essential Requirements
- Willingness to travel between sites as necessary.
