Administrative Coordinator

2 months ago

Cardiff, Cardiff, United Kingdom Lewis Silkin Full time
Job Description

Job Title: Executive Secretary

Job Summary:

We are seeking an experienced Executive Secretary to provide high-level administrative support to our Employment, Immigration and Data, Privacy and Cyber practice groups. The successful candidate will be responsible for providing exceptional support to our Partners and Associates, ensuring the smooth operation of our billing and credit control processes, and maintaining accurate and timely documentation.

Key Responsibilities:

  • Provide administrative support to Partners and Associates, including preparing legal documentation, correspondence, and reports.
  • Manage billing and credit control processes, including drafting bill requests, bill narratives, and chasing clients for payment.
  • Coordinate meetings, appointments, and travel arrangements for Partners and Associates.
  • Develop and maintain knowledge of the firm's Strategy and the work of the Employment, Immigration and Data, Privacy and Cyber practice groups.
  • Build strong relationships with clients, colleagues, and external partners.
  • Assist with marketing activities, including preparing client correspondence and documents.
  • Perform other administrative tasks as required.

Requirements:

  • Minimum 2 years of experience as an Executive Secretary in a law firm or similar environment.
  • Excellent administrative and organizational skills, with a high level of accuracy and attention to detail.
  • Strong communication and interpersonal skills, with the ability to build relationships with clients, colleagues, and external partners.
  • Proficient in Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
  • Ability to work in a fast-paced environment, with a high level of flexibility and adaptability.

What We Offer:

  • A competitive salary and benefits package.
  • The opportunity to work with a leading law firm in the UK.
  • A dynamic and supportive work environment.
  • Professional development and training opportunities.

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