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Administrative Support Specialist

2 months ago

ChesterleStreet, Durham, United Kingdom Pacer Staffing Full time

Job Title: Administrative Support Specialist

Job Summary:

  • Pacer Staffing is seeking an experienced Administrative Support Specialist to provide high-level administrative support to our clients.

Key Responsibilities:

  • Provide administrative support to a department or team, including answering phone calls, greeting visitors, and managing mail and correspondence.
  • Perform data entry, maintain files, and order supplies as needed.
  • Prepare and enter purchase orders and track paid invoices for budget reconciliation and planning.
  • Provide customer service and support to internal and external stakeholders, including answering routine questions and resolving issues.
  • Maintain spreadsheets and databases, perform queries, and compile data for reports.
  • Coordinate meetings, send invitations and reminders, and arrange for refreshments and audiovisual equipment.
  • Monitor open and pending work orders and serve as a central point for information requests and distribution.

Requirements:

  • High school diploma or equivalent required; 24 years of support or administrative experience or equivalent academic education and experience preferred.
  • Intermediate proficiency in MS Office Suite and basic proficiency in Oracle Financial and Human Resources.
  • Ability to communicate with all levels of a diverse organization and flexibility to adapt to changing priorities.
  • Diligence and strong organizational skills to execute tasks and meet deadlines.
  • Working conditions/physical requirements: light duty, with occasional travel required.