Executive Assistant to CEO and COO

4 weeks ago

London, Greater London, United Kingdom Bain and Gray Full time
Job Title: Executive Assistant to CEO and COO

Job Reference: VB16630

Salary: £55,000 - £65,000 (dependent on experience)

Working Hours: 5 days Office Based

Bain and Gray, a leading recruitment agency specialising in PA and administration roles, is seeking an exceptional Executive Assistant to join their team. This is a newly created role providing a unique opportunity to support the CEO and COO of a fast-growing Financial Services firm.

About the Role:

  • Provide high-level administrative support to the CEO and COO, including diary management, travel arrangements, and expense tracking.
  • Coordinate schedules, meetings, and appointments, ensuring seamless communication and organisation.
  • Prepare and compile high-quality presentations, reports, and documents for the Board, requiring attention to detail and proofreading.
  • Attend meetings, take minutes, and follow up on action items to ensure accountability and delivery.
  • Build strong relationships with other executives, leaders, and team members across the business.
  • Manage the inbox, coordinate potential hires, and arrange external lunches and dinners as required.
  • Support with ad-hoc event coordination, holiday cover, and ownership of divisional organisation charts.
  • Act as the gatekeeper with discretion and professionalism, providing personal support as needed.
  • Contribute to ad-hoc business projects and research, demonstrating a self-starter mentality and enthusiasm for learning and development.

Requirements:

  • Proven experience as an Executive Assistant or in a similar role.
  • High attention to detail, with excellent organisational and time management skills.
  • Confident communicator with a flexible and open-minded approach to work.
  • Self-starter mentality, with a willingness to learn and develop.
  • Personable and approachable, with a 'can-do' attitude.
  • Enjoys working in a fast-paced environment, with a creative problem-solving approach.

Benefits:

  • Private healthcare program covering all employees and their families.
  • Enhanced maternity and paternity policies.
  • Employee Assistance Programme (EAP).
  • Cycle-to-work Scheme.
  • Electric Vehicle Scheme.
  • Sponsored learning and development.
  • Work from home budget for equipment.
  • Access to a state-of-the-art gym, free breakfast, and free bar for Friday drinks.

Core Hours: 0800-1700 UK Monday to Friday

Bain and Gray is an equal opportunities employer, committed to diversity, equity, and inclusion. We specialise in PA and administration recruitment throughout London, and this role is a fantastic opportunity to join our team.

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