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Executive Assistant to CEO and COO

2 months ago

London, Greater London, United Kingdom Bain and Gray Full time
Role Overview

We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our CEO and COO. This is a unique opportunity to work in a fast-paced and dynamic environment, interacting with senior leadership and contributing to the growth of our award-winning Financial Services firm.

Key Responsibilities
  • Manage complex diaries, schedules, and itineraries for the CEO and COO.
  • Coordinate international travel, accommodation, and logistics.
  • Prepare high-quality presentations, reports, and documents for the Board.
  • Attend meetings, take minutes, and follow up on action items.
  • Build strong relationships with executives, leaders, and team members across the business.
  • Provide administrative support, including inbox management and coordination of potential hires.
  • Arrange external lunches and dinners, and coordinate ad-hoc events.
  • Support holiday cover for other administrative positions and maintain divisional organisation charts.
  • Act as a gatekeeper with discretion and professionalism.
Requirements
  • Proven experience as an Executive Assistant or in a similar role.
  • High attention to detail and excellent organisational skills.
  • Confident communicator with a self-starter mentality.
  • Team player with a flexible and open-minded approach.
  • Good initiative and a keen desire to learn and develop.
  • Personable and approachable with excellent interpersonal skills.
What We Offer
  • Private healthcare program covering all employees and their families.
  • Enhanced maternity and paternity policies.
  • Employee Assistance Programme (EAP).
  • Cycle-to-work Scheme.
  • Electric Vehicle Scheme.
  • Sponsored learning and development.
  • Work from home budget for equipment.

We are an equal opportunities employer and strive to improve our diversity, equity, and inclusion strategy. If you are a motivated and experienced Executive Assistant looking for a new challenge, please apply.