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Office Operations Coordinator

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London, Greater London, United Kingdom Next Best Move Full time

**Job Summary**

We are seeking a highly organized and detail-oriented Administrative Services Manager to join our team at Next Best Move. As an Office Manager, you will play a critical role in ensuring the smooth operation of our office and supporting our Senior Management team.

About the Role

  • Manage the office diary and coordinate meetings, ensuring rooms are booked and all necessary arrangements are made.
  • Provide exceptional customer service by greeting visitors warmly, ensuring they feel welcome, and directing them to the appropriate person or meeting room.
  • Prepare and serve refreshments to visitors, ensuring they are comfortable during their stay.
  • Maintain a tidy and professional reception area, ensuring it is well-stocked with necessary supplies.
  • Manage office supplies, including ordering stationery and ensuring the office is well-stocked with essentials.
  • Organize the signing, scanning, and posting of legal documentation, ensuring timely and accurate completion.
  • Schedule and plan future engagements, including meetings with external stakeholders and clients.
  • Act as the primary point of contact for the team, providing administrative support and ensuring seamless communication.
  • Undertake any other ad hoc duties as required to support the smooth operation of the office.

Requirements

  • Proven experience in an administrative role, preferably in a financial services industry.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong communication and interpersonal skills, with the ability to build rapport with colleagues and external stakeholders.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficiency in Microsoft Office and other administrative software.