Office Facilities Coordinator

2 days ago


Leicester, Leicester, United Kingdom Macildowie Recruitment and Retention Full time
Job Title: Office Facilities and Administration Coordinator

Job Summary: We are seeking a highly organized and detail-oriented Office Facilities and Administration Coordinator to join our team at Macildowie Recruitment and Retention. As a key member of our support staff, you will be responsible for ensuring the smooth day-to-day operation of our office, including managing facilities, coordinating administrative tasks, and providing exceptional support to our team.

Key Responsibilities:
  • Ensure the office is opened and closed at the appropriate hours, enabling staff to begin work at their stated times.
  • Manage all calls to the company switchboard and ensure all visitors are greeted and dealt with promptly.
  • Open and distribute post each day, manage all deliveries to the office, and compile a weekly parking rota to strict deadlines.
  • Liaise with contractors, utility providers, and other external parties to ensure seamless operations.
  • Assist with the administration of HR records, company secretarial tasks, and data compilation for ESG initiatives.
  • Provide secretarial and general support to the CEO, directors, and senior management team as required.
Requirements:
  • Self-motivated and able to operate with limited supervision in a disciplined and organized way.
  • Professional attitude, ability to delegate, manage, and motivate a team.
  • Excellent organizational and prioritization skills to meet strict deadlines.
  • Proactive and quick thinking, with a can-do attitude to work.
  • Ability to work under pressure and handle pressure in a professional manner.

What We Offer: As a valued member of our team, you will have the opportunity to work in a dynamic and supportive environment, with a competitive salary and benefits package. If you are a motivated and organized individual with a passion for administration and facilities management, we encourage you to apply for this exciting opportunity.



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