Senior Bid Coordinator

3 weeks ago

London, Greater London, United Kingdom Ridge and Partners LLP Full time

Overview

Location: London, Southwark

As a leading multidisciplinary property and construction consultancy, we are dedicated to enhancing the environments where individuals live, learn, and work.

At Ridge and Partners LLP, our personnel are the cornerstone of our achievements and our most valuable resource. They propel our vision and exemplify our values. Our team is what distinguishes us from our competitors. We provide not merely a position, but a career journey. We emphasize commitment and the significance of a stable, long-term career trajectory. We encourage our staff to reach their full potential and support their growth through training and development.

About the Role

In the capacity of a Bid Manager within the Ridge London office, you will oversee the Bid Team and be accountable for leveraging business prospects by adeptly managing the preparation, execution, and follow-up of bids, tenders, and proposals. This role involves collaboration with various stakeholders, crafting persuasive content, and spearheading submissions to secure new business. The Bid Manager fosters growth, innovation, and client satisfaction through strategic bid management and teamwork with internal departments.

Responsibilities

  • Lead and supervise the Bid Team in the Ridge London Office
  • Oversee the complete bid process from initiation to submission
  • Manage complex, multidisciplinary bids
  • Establish internal budgets for each bid and report on actual expenditures
  • Develop bid briefing documents for all stakeholders outlining client requirements, project specifics, key deliverables, and timelines
  • Coordinate the assembled bid teams and contributions from key stakeholders
  • Ensure adherence to milestones and deadlines within the bid process, including management of action logs and deliverables
  • Organize relevant meetings with appropriate parties to ensure compliance with deadlines
  • Review bid documents prior to submission to guarantee alignment with client specifications and internal quality assurance processes
  • Gather feedback on submitted bids and integrate lessons learned into future submissions
  • Utilize materials to promote the Ridge brand and illustrate value addition for clients
  • Assist in refining and enhancing the bid management process within Ridge and challenge existing methodologies
  • Maintain responsibility for client communication throughout the tender process alongside the Partner lead, ensuring all post-tender requirements are addressed efficiently and promptly
  • Support Partner leads in managing existing frameworks and identifying new opportunities
  • Aid in the preparation and delivery of presentations to clients as necessary
  • Maintain a tracker of bid pipeline and submissions
  • Report on bid KPIs and success metrics
  • Manage London office social media and collaborate with the central Marketing team
  • Create internal presentations
  • Maintain and update event trackers
  • Attend management meetings within the London office

Required Experience and Skills

  • Proven and effective manager, capable of leading and inspiring a team
  • Ability to engage and influence a diverse range of key stakeholders
  • Exceptional attention to detail
  • Highly motivated and driven by deadlines
  • Thrives in a dynamic environment
  • Experienced in preparing and submitting public sector bids within the construction or professional services sectors
  • Demonstrates effective bid writing skills, even if not directly writing the bid documentation
  • Familiarity with AI tools

What We Offer

Our personnel are integral to our business – our vision is to continuously evolve, expand our expertise, and nurture our talent through Quality, Innovation & Growth, to achieve our strategic objectives:

  • Growth that inspires ideas and opportunities for all
  • Meaningful and purposeful work
  • Ongoing development and mentorship
  • Empowerment, inclusivity, and respect
  • Enjoyment and satisfaction
  • Transparency, honesty, and integrity
  • Collaboration as one team

Your compensation package is designed to support your overall wellbeing, including:

  • A generous holiday allowance of 26 days, plus bank holidays, with the option to buy/sell days as needed
  • Three days annually dedicated to volunteering for charitable causes
  • A comprehensive wellbeing package:
    • Financial: Life Assurance, Pension Scheme (3% Employee, 6% Employer), Income Protection, Salary Sacrifice Car Scheme, flexible Critical Illness Insurance options
    • Physical: Private Medical Insurance, access to Private GP services, Best Doctors, flexible Dental Plan options, Cycle to Work Scheme, GymFlex & Healthcare Cash Plan
    • Mental: Mental Health First Aiders, provided by Unum
  • A competitive car allowance and performance-based bonus scheme
  • A flexible hybrid working model tailored to suit both you and your team
  • Customized career development focused on professional, personal, and educational growth

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