Executive Secretary to Directors

1 month ago

Lincoln, Lincolnshire, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time
About the Role

We are seeking a highly skilled and experienced Executive Secretary to provide administrative support to our Executive Team. The successful candidate will be responsible for providing a high level of administrative support to the Executive Directors, including diary management, correspondence, and minute taking.

Key Responsibilities
  • Provide administrative support to the Executive Directors, including diary management, correspondence, and minute taking.
  • Manage and maintain accurate and up-to-date records, both paper and electronic.
  • Develop and implement effective administrative systems and procedures to ensure the smooth running of the office.
  • Provide a high level of customer service to internal and external stakeholders, including Trust staff, system partners, regulators, and external organisations.
  • Act as a point of contact for the Executive Team, responding to queries and requests in a timely and professional manner.
  • Develop and maintain positive working relationships with the Executive Team, Trust staff, and external stakeholders.
  • Provide administrative support for meetings, including preparation of agendas, minutes, and supporting documentation.
  • Manage and maintain the Executive Team's email and phone systems, ensuring that all correspondence is responded to in a timely and professional manner.
  • Develop and implement effective communication strategies to ensure that the Executive Team's messages are conveyed clearly and effectively to internal and external stakeholders.
  • Provide administrative support for the development and implementation of policies, procedures, and guidelines.
Person Specification

We are looking for a highly skilled and experienced Executive Secretary who has:

  • A high level of administrative experience, preferably in a senior management role.
  • Excellent organisational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to adapt to change and develop services and systems to meet changing requirements.
  • Ability to travel without the use of public transport to participate in meetings and training in other parts of the county.
What We Offer

We offer a competitive salary and benefits package, including:

  • A minimum of 27 days holiday (plus bank holidays).
  • Flexible home working.
  • NHS pension scheme.
  • Access to staff wellbeing services.

We are an equal opportunities employer and welcome applications from all qualified candidates. Please note that we do not accept applications by email or post. All applications must be made through our website.

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