Executive Business Assistant

4 weeks ago

London, Greater London, United Kingdom Robert Walters Full time
Job Title: Executive Business Assistant

Robert Walters is seeking a highly organized and experienced Executive Business Assistant to support a senior team in the Debt Capital Markets (DCM) and Sales divisions.

Key Responsibilities:
  • Manage complex international and domestic travel arrangements, including flights, accommodation, and transfers, often on short notice.
  • Process expense submissions and ensure timely reconciliation of costs for senior staff.
  • Maintain and manage busy and often changing calendars, scheduling meetings, and liaising with both internal and external stakeholders to ensure smooth meeting arrangements.
  • Process invoices and payments, liaising with the finance department to ensure smooth transactions.
  • Organize and coordinate team events, offsites, and meetings, typically 3 to 4 times a year, ensuring all logistics are handled seamlessly.
  • Provide ad-hoc administrative support including document preparation, communication on behalf of senior team members, and managing confidential business matters.
Requirements:
  • Previous experience in a similar administrative or executive assistant role within a top-tier investment bank or financial services firm.
  • Strong ability to manage multiple tasks simultaneously, prioritize effectively, and handle time-sensitive requests in a high-pressure environment.
  • Exceptional verbal and written communication skills, with the ability to liaise confidently with senior stakeholders and maintain the highest level of confidentiality.
  • A keen eye for detail, ensuring accuracy in diary management, expense processing, and event organization.
  • A self-starter who can anticipate the needs of the team, solve problems independently, and take a proactive approach to managing workload.
Why Choose Robert Walters?

This role offers the opportunity to work at the heart of a leading investment bank, supporting senior executives in a fast-paced and dynamic environment. You will have the chance to showcase your organizational and administrative skills while contributing to the success of a high-performing team.

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