Medical Secretary

4 weeks ago


Chichester, West Sussex, United Kingdom University Hospitals Sussex NHS Foundation Trust Full time

Job Overview

We are seeking a highly organized and detail-oriented Medical Secretary to provide administrative support to the Ophthalmology department at University Hospitals Sussex NHS Foundation Trust. The successful candidate will be responsible for managing a comprehensive medical secretarial service, acting as the first point of contact for clinicians, and monitoring the timetable to ensure efficient use of resources.

Main Responsibilities

  • Provide administrative support to consultants and medical staff, including typing, booking appointments, and tracking results.
  • Coordinate and oversee the workload of support secretaries and admin assistants to ensure KPIs are met.
  • Act as the first point of contact for all forms of communication with clinicians, patients, and members of the public.
  • Monitor the timetable to ensure resources are not wasted and provide cover for other departments within the Ophthalmology department.
  • Work without supervision, problem-solve, and take initiative where required.

Person Specification

Essential Criteria

  • RSA III or equivalent qualification.
  • GCSE level with A-C Maths & English.
  • Minimum of 3 years' high-level secretarial experience.
  • Excellent knowledge of MS Office.
  • Excellent communication skills, both verbal and written.
  • Flexible team worker.

Desirable Criteria

  • Previous NHS Medical Secretary experience.
  • Managing challenging behavior.

Equality, Diversity, and Inclusion

Essential Criteria

  • Evidence of having championed diversity in previous roles.
  • Evidence of having undertaken own development to improve understanding of equalities issues.

Important Information for Applicants

Flexible Working: If you would like to explore potential options regarding flexible working, please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigrations eligibility criteria. For further information, please visit the gov.uk website searching for Skilled Worker.

Closing Adverts Early: Please apply as early as you're able for this role. In the event of exceptional interest, we may close adverts earlier than specified.


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