Facilities Operations Coordinator

1 month ago

Cambridge, United Kingdom Bidwells Full time

Are you interested in a career in Facilities Management?

Whether you are just starting out or have some experience, we have an exciting opportunity for you.

We are seeking a Facilities Operations Coordinator to support our on-site team.

This role encompasses a variety of responsibilities, including reception duties, corporate hospitality, and general facility maintenance to ensure the smooth operation of our premises.

Key Responsibilities:

  • Delivering front desk support, which includes managing calls, welcoming visitors, and assisting team members with inquiries.
  • Executing and assisting with on-site service tasks.
  • Overseeing the parking area to ensure compliance with company policies.
  • Restocking washroom supplies as needed.
  • Ensuring meeting rooms are clean, organized, and prepared for use, including providing refreshments and arranging technical support when necessary.
  • Handling incoming and outgoing mail and packages.
  • Ordering refreshments, sanitary supplies, personal protective equipment, and business cards.
  • Monitoring and procuring office supplies, ensuring daily replenishment of stationary pods.
  • Replacing printer supplies while keeping track of inventory levels.
  • Coordinating the distribution and collection of keys for clients and contractors on-site.
  • Arranging courier services, transportation, and taxi bookings.
  • Supporting corporate hospitality initiatives as required.
  • Managing the maintenance of office bicycles.
  • Overseeing bookings for pool cars and office bicycles.
  • Maintaining records of staff vehicle registrations and issuing permits.
  • Reporting maintenance and health and safety concerns to the Facilities Management team.
  • Distributing company-wide information emails as necessary.

About You:

  • Experience in a similar role is preferred.
  • Strong communication and customer service skills, with a welcoming and friendly demeanor.
  • Ability to prioritize tasks effectively and maintain a positive attitude.
  • Proficient in MS Office applications, including Word, Excel, and Outlook.
  • Team-oriented with a willingness to assist colleagues.
  • Capable of working independently and taking initiative.
  • Eager to learn new skills and participate in training opportunities.
  • IOSH Managing Safely certification is a plus, but not mandatory.

Why Choose Bidwells?

At Bidwells, we pride ourselves on being a unique organization. As a significant player in the property sector, we maintain our status as a privately-owned, independent partnership with a culture that values inclusivity and entrepreneurship. We empower our employees and prioritize open communication.

What We Offer:

Competitive Salary: We acknowledge and reward talent appropriately.

Comprehensive Benefits: Including up to 8% matched pension contributions, private medical insurance, a medicash plan, additional leave for your birthday, and various lifestyle discounts.

Professional Development: Opportunities for continuous learning, study support, and career advancement.

Innovative Environment: Be part of a progressive team at the forefront of industry advancements.

Family-Friendly Policies: Enhanced family leave options to support your loved ones.

Work-Life Balance: We prioritize your well-being and offer flexible working arrangements to accommodate your needs.

Bidwells is committed to fostering an inclusive culture where everyone can thrive and succeed as their authentic selves. We are dedicated to equal employment opportunities and encourage applications from all qualified candidates, regardless of their background.

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