Head's Administrative Assistant

4 days ago


Gillingham, United Kingdom Sutton Valence School Full time
About the Role

We are seeking a highly organized and proactive Personal Assistant to support our Head at Sutton Valence School.

Key Responsibilities
  • Carry out secretarial duties for the Head, including management of communications with staff, governors, and parents.
  • Manage email and correspondence for the Head.
  • Manage meeting bookings and papers for the Head's external commitments.
  • Prepare and circulate notices of meetings, agendas, and supporting documentation for meetings within the School and governing body.
  • Oversee office communications with parents in conjunction with the Marketing and Communications Manager.
  • Assist the Director of Admissions with the Admissions process and procedures.
  • Be the Registrar for SVPS, overseeing pupil registrations, personal, medical, and dietary information, and maintaining excellent pupil records.
  • Be the Attendance Officer, compiling reports for SMT on pupil attendance.
  • Be the First Aid and Medical Co-ordinator, overseeing First Aid and medical needs within the School.
  • Liaise with parents as requested by the Head.
  • Assist in the administration processes for the recruitment, selection, appointment, and ongoing personnel documents of teaching staff, support staff, and club providers.
  • Manage and coordinate functions and events on behalf of the Head, including arrangements for visitors to the School.
  • Coordinate the review, update, and publication of School policies in conjunction with SMT, governors, and other staff.
  • Coordinate the School calendar with the Deputy Head, ensuring all associated documents are kept up-to-date.
  • Ensure active liaison with the Assistant Bursar, Director of Admissions, Marketing and Communications Manager, Headmaster's PA, Nursing Staff, and staff in the Bursar's office.
  • Coordinate the Annual ISI and DFES Censuses, keeping the ISI website updated and monitoring any inspection documents.
  • Organize the completion of reference requests for teaching staff and pupils seeking to move schools.
  • Maintain complaints and bullying logs and documentation.
Terms and Conditions

This post is available from January 2025 with a handover period from the beginning of December.

The hours of work are 8.00am – 4.45pm Monday to Friday for 52 weeks a year.

The starting salary is circa £36,800 per annum.

The annual holiday entitlement is five weeks, in addition to statutory public holidays, to be taken outside of term time.

Flexibility regarding working hours will be expected from time to time to attend School functions and events, and occasional Saturday working for events such as Open Mornings.



  • Gillingham, Kent, United Kingdom The Forward Trust Full time

    {"title": "Administrative Role at The Forward Trust", "description": "Job SummaryWe are seeking an experienced and organized Administrative professional to join our team at The Forward Trust. As an Administrator, you will provide comprehensive business administration support to ensure the smooth operation of our services.Key ResponsibilitiesProvide...


  • Gillingham, Kent, United Kingdom The Forward Trust Full time

    {"title": "Administrative Role at The Forward Trust", "description": "Job SummaryWe are seeking an experienced and organized Administrative professional to join our team at The Forward Trust. As an Administrator, you will provide comprehensive business administration support to ensure the smooth operation of our services.Key ResponsibilitiesProvide...


  • Gillingham, Kent, United Kingdom The Forward Trust Full time

    {"title": "Administrative Role at The Forward Trust", "description": "Job SummaryWe are seeking an experienced and organized Administrative professional to join our team at The Forward Trust. As an Administrator, you will provide comprehensive business administration support to our team in Medway, ensuring the smooth delivery of our services.Key...


  • Gillingham, Kent, United Kingdom The Forward Trust Full time

    {"title": "Administrative Role at The Forward Trust", "description": "Job SummaryWe are seeking an experienced and organized Administrative professional to join our team at The Forward Trust. As an Administrator, you will provide comprehensive business administration support to our team in Medway, ensuring the smooth delivery of our services.Key...

  • Customer Assistant

    4 months ago


    Gillingham, United Kingdom M&S Full time

    **Summary** Work Pattern Week 1 Sun -10.00-14.00 Mon -16.00-19.00 Wed -16.00-19.00 Thurs -16.00-19.00 Fri -16.00-19.00 Week 2 Mon -10.00-14.00 Tues -10.00-14.00 Thu -10.00-14.00 Fri -10.00-14.00 Sat -10.00-14.00 **All the details** **Key Accountabilities and Measures** - Clearly identified to provide customers with a visible presence at the...

  • Payroll Administrator

    7 hours ago


    Gillingham, United Kingdom Hays Full time

    Payroll Administrator role in Kent Your new companyA high-growth manufacturing company is seeking a Payroll Administrator to join their team in Gillingham. Established over 30 years ago, the organisation works globally and are touted as being one of the best within the manufacturing field. Due to a person leaving their current team, there is a vacancy for...


  • Gillingham, United Kingdom Care Dorset Limited Full time

    “We are **people focused**. We are **genuine**. We have **integrity**. We will **develop**. We are a **team**.” These values define our personality. They are our statement about what we stand for and what we believe in, and they are the basis behind the decisions we make every single day. They are the Care Dorset way. We are looking for a passionate an...

  • Retail Assistant

    3 months ago


    Gillingham, United Kingdom Moto Hospitality Ltd Full time

    Address: Medway Services, M2 between Junction 4 and 5, Rainham, Gillingham ME8 8PQ Joining moto is easy, we’re not seeking colleagues with years of customer service experience in hospitality or retail, we’re just looking for enthusiastic people to be part of our amazing team, delivering M&S Simply Food’s handy range of high-quality food and...


  • Gillingham, United Kingdom Senseco Systems Limited Full time

    The Group Health, Safety and Compliance Administrator will be responsible for assisting with the management and maintenance of the Health & Safety, Quality, Environmental, Supply Chain, and Compliance systems. They will work within company compliance team, to complete internal audit provision, monitor outcomes, and manage systems. Key Responsibilities (but...


  • Gillingham, United Kingdom A-Class Driving School Full time

    A-Class Driving School is Kent's BIGGEST driving school based in Gillingham, Kent and they are looking for a hard working, proactive and enthusiastic business admin assistant. They pride themselves in providing a personalised and professional service to customers all across Kent. Their high standards and ability to teach and adapt set them apart from other...


  • Gillingham, Kent, United Kingdom Kent & Medway NHS & Social Care Partnership Trust Full time

    About the RoleThe Kent & Medway NHS & Social Care Partnership Trust is seeking a highly organized and motivated Administrative Assistant to join their team. As an Administrative Assistant, you will play a vital role in supporting the clinical team to provide excellent care to our service users.Key ResponsibilitiesProvide administrative support to the...


  • Gillingham, Kent, United Kingdom Kent & Medway NHS & Social Care Partnership Trust Full time

    About the RoleThe Kent & Medway NHS & Social Care Partnership Trust is seeking a highly organized and motivated Administrative Assistant to join their team. As an Administrative Assistant, you will play a vital role in supporting the clinical team to provide excellent care to our service users.Key ResponsibilitiesProvide administrative support to the...

  • Customer Assistant

    4 months ago


    Gillingham, United Kingdom M&S Full time

    **Summary** Work Pattern Weekday and Weekend Evening Shifts 18.00-22.00 Exact Shifts to be discussed at Interview **All the details** **Purpose** To deliver a great shopping experience for our customers, we are looking for colleagues who put customers before tasks every time whilst championing and promoting our brilliant products. As the face of the...

  • Customer Assistant

    3 months ago


    Gillingham, United Kingdom M&S Full time

    **All the details** **Work Pattern** Sun 10.00 16.00 Mon 12.00 17.00 Tues 15.00 20.00 Fri 15.00 20.00 Mon 15.00 20.00 Tues 12.00 17.00 Wed 10.00 16.00 Sat 15.00 20.00 **Purpose** To deliver a great shopping experience for our customers, we are looking for colleagues who put customers before tasks every time whilst championing and promoting our brilliant...

  • Customer Assistant

    3 months ago


    Gillingham, United Kingdom M&S Full time

    **All the details** **WORK PATTERN** Sunday (07:00 - 11:00) Thursday (05:00 - 09:00am) Friday (05:00 - 09:00am) Saturday (05:00 - 09:00am) **Purpose** To deliver a great shopping experience for our customers, we are looking for colleagues who put customers before tasks every time whilst championing and promoting our brilliant products. As the face of the...


  • Gillingham, Kent, United Kingdom Kent & Medway NHS & Social Care Partnership Trust Full time

    About the RoleThe Kent & Medway NHS & Social Care Partnership Trust is seeking a highly organized and motivated Administrative Assistant to join their team. As an Administrative Assistant, you will play a vital role in supporting the clinical team to provide excellent care to our service users.Key ResponsibilitiesProvide administrative support to the...


  • Gillingham, Kent, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Gillingham, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...


  • Gillingham, Kent, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Gillingham, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...

  • Customer Assistant

    4 months ago


    Gillingham, United Kingdom M&S Full time

    **Summary** Work Pattern Sunday - 06.30 - 12.30 Thursday - 12.30- 16.30 Saturday - 08.30 - 17.45 **All the details** Work Pattern Sunday - 06.30 - 12.30 Thursday - 12.30- 16.30 Saturday - 08.30 - 17.45 **Purpose** - To deliver a great shopping experience for their customers, putting customers before task every time - Champion new ways of working...


  • Gillingham, Kent, United Kingdom Kent & Medway NHS & Social Care Partnership Trust Full time

    {"Job Title": "Administrator", "Job Summary": "We are seeking a highly organized and motivated Administrator to join our friendly team at the Medway & Swale Community Mental Health Team. As an Administrator, you will play a vital role in providing administrative support to our clinical team, ensuring the smooth operation of our services.Key...