Pupil Registration and Attendance Coordinator

1 week ago


Exeter, Devon, United Kingdom Wave Multi Academy Trust Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Officer to join our team at Wave Multi Academy Trust. The successful candidate will be responsible for ensuring the accurate and secure maintenance of pupil attendance records, monitoring pupil punctuality, and initiating post-registration absence checks.

Key Responsibilities
  • Act as the first point of contact for parents and ensure that the Academy system of pupil registration is correctly administered.
  • Organize and manage administrative procedures related to pupil attendance records, including daily checks on pupils at risk from absence.
  • Send regular communication to parents regarding their child's attendance and punctuality.
  • Liaise with staff, parents, and Senior Leadership Team (SLT) to address attendance issues and ensure that necessary actions are taken.
  • Maintain confidentiality and handle sensitive information in accordance with Academy policies and GDPR guidelines.
  • Assist with the maintenance of the Academy database, including ensuring that pupil and staff timetables are accurate.
  • Support SLT and the Senior Administrator in organizing special events and contribute to the effective running of the Academy.
  • Develop positive relationships with the Pastoral Support and Learning Support Teams to promote pupil welfare and improve attendance rates.
  • Communicate effectively within the community and contribute to the development of the trust's five-year plan, policies, and procedures.
Requirements
  • High school diploma or equivalent required; degree in a related field preferred.
  • Excellent organizational and communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office and database management.
  • Ability to work independently and as part of a team.
  • Flexibility to adapt to changing priorities and deadlines.


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