Transformation Portfolio Coordinator

4 weeks ago

Cardiff, Cardiff, United Kingdom Companies House Full time

Position Overview

Companies House, an executive agency under the Department for Business and Trade (DBT), is dedicated to maintaining the public register of companies in the UK. Our mission is to enhance corporate transparency by providing free online access to the public register, enabling informed decisions for individuals and businesses engaging with companies.

We aspire to be the leading registry globally, achieved through exceptional talent working on innovative systems that deliver outstanding services. Currently, we are undergoing a comprehensive transformation initiative aimed at becoming a fully digital organization, ensuring that all our systems and services are user-friendly and designed around the needs of our users. This transformation requires a shift in skills, capabilities, and mindset, where adaptability, boldness, and curiosity are encouraged. This role is vital in driving this change.

As we embark on this journey, Companies House is at a pivotal moment. Recent legislative changes empower us to play a more significant role in combating economic crime and enhancing the integrity of the register, while also facilitating economic growth and simplifying business operations in the UK.

The Portfolio Analyst role is situated within the Portfolio team of the Transformation Delivery Directorate and involves collaboration with various colleagues across Companies House. The responsibilities include producing high-quality, timely reports on the portfolio and transformation initiatives, managing risks and issues, and overseeing data within our Project Portfolio Management (PPM) tool.

The successful candidate will ensure a clear understanding of the delivery plan and its dependencies across the portfolio, engaging with colleagues to maintain a consistent understanding and a unified source of truth.

Key Responsibilities

Delivery and Leadership

  • Support the Portfolio Manager and act as a deputy when required.
  • Promote best practices in project, program, and portfolio management standards and processes.

Resource Management

  • Collaborate with stakeholders on portfolio resource management needs.
  • Gather accurate data to report on resource requirements.

Governance, Reporting, and Assurance

  • Evaluate and challenge portfolio and program reporting data, escalating issues as necessary.
  • Monitor key portfolio milestones and control the baseline.
  • Notify changes in milestones to relevant management.
  • Provide timely data to maintain the Portfolio Delivery Plan.
  • Generate reports, including milestone forecasts and other necessary documentation.
  • Assist in the monthly reporting process for the Companies House Portfolio.

Guidance and Support

  • Develop and disseminate best practices in project management processes, tools, and templates.
  • Offer guidance and training to the project delivery community on scheduling best practices.

Planning and Scheduling

  • Maintain and enhance the Portfolio Delivery Plan.
  • Identify and track key portfolio dependencies.
  • Ensure the accuracy of PPM tools to maintain a single source of truth.
  • Provide subject matter expertise in scheduling to Project Managers.
  • Ensure the quality of project schedules and the contents of business cases.
  • Establish and uphold project schedule baselines.

Project Pipeline Management

  • Collaborate with Senior Responsible Owners (SROs) and Project Managers to ensure accurate and up-to-date project pipeline information.

Risk and Opportunity Management

  • Assist in maintaining the Portfolio RAID log.
  • Identify and escalate portfolio risks and opportunities as appropriate.

Stakeholder Engagement

  • Manage relationships with a diverse range of internal stakeholders.

Candidate Profile

We seek a Portfolio Analyst with the following experience:

  • Experience in a PMO or project/portfolio management environment.
  • Ability to proactively plan, prioritize tasks, and manage multiple activities to meet deadlines.
  • Proficiency in Excel, Microsoft Project, and PowerBI.
  • Knowledge of planning, scheduling, finance, and risk management in a project, program, or portfolio context.
  • Capability to work independently and take initiative.

Additionally, the ideal candidate will demonstrate:

  • A proven history of successful delivery and continuous improvement.
  • The flexibility to navigate various priorities and achieve quality outcomes.

Behaviors and Technical Skills

During the selection process, candidates will be assessed on the following behaviors:

  • Understanding the broader context
  • Adaptability and improvement
  • Collaboration
  • Effective communication and influence

Technical skills will also be evaluated, specifically in resource management as outlined in the Project Delivery Capability Framework.

Benefits

In addition to a competitive salary, Companies House offers a comprehensive benefits package, including contributions to a Civil Service Defined Benefit Pension scheme. We prioritize the well-being and satisfaction of our team members, ensuring a rewarding career journey with a focus on work-life balance.

Diversity and Inclusion

As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment. We welcome applications from individuals of all backgrounds and encourage underrepresented groups to apply.

Work Environment

This role is aligned with our hybrid working model, allowing for flexibility in balancing work and personal life, tailored to business needs and individual roles.

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