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Portfolio Management Analyst

3 months ago

Cardiff, Cardiff, United Kingdom Companies House Full time

Position Overview

Companies House, an executive agency under the Department for Business and Trade (DBT), is dedicated to maintaining the public register of companies in the UK. We strive for corporate transparency by providing free online access to our register, empowering individuals and businesses to make informed decisions regarding company engagements.

Our mission is to establish ourselves as the leading registry globally, driven by exceptional personnel utilizing innovative systems to deliver outstanding services. We are currently undergoing a comprehensive transformation initiative aimed at becoming a fully digital organization, ensuring that all our systems and services prioritize user-friendliness and are developed with our users' needs in mind. This transformation will require a shift in skills, capabilities, and mindset, fostering an environment where adaptability, boldness, and curiosity are encouraged. This role is pivotal in facilitating this change.

This is an exciting opportunity to join Companies House as we embrace significant legislative changes that enhance our role in combating economic crime and promoting a transparent business environment.

The Portfolio Analyst position is situated within the Portfolio team of the Transformation Delivery Directorate, necessitating collaboration with various colleagues across Companies House. The responsibilities include producing high-quality, timely reports on the portfolio and transformation program, managing associated risks and issues, and overseeing data within our Project Portfolio Management (PPM) tool.

The successful candidate will ensure a clear understanding of the delivery plan and its dependencies across the portfolio, engaging with colleagues to maintain a consistent understanding and a unified source of truth.

Key Responsibilities

Delivery and Leadership

  • Support the Portfolio Manager and act as a deputy when required.
  • Promote adherence to best practices in project, program, and portfolio management standards.

Resource Management

  • Collaborate with stakeholders on portfolio resource management needs.
  • Gather accurate data to report on resource requirements.

Governance, Reporting, and Assurance

  • Evaluate and challenge portfolio and program reporting data, escalating issues as necessary.
  • Monitor key portfolio milestones and control their baseline.
  • Communicate milestone changes to relevant management.
  • Provide timely data to maintain the Portfolio Delivery Plan.
  • Generate various reports, including milestone forecasts and other necessary documentation.
  • Assist in the monthly reporting process for the Companies House Portfolio.

Guidance and Support

  • Develop and disseminate best practices regarding project management processes, tools, and templates.
  • Offer guidance and training to the project delivery community on scheduling best practices.

Planning and Scheduling

  • Maintain and enhance the Portfolio Delivery Plan.
  • Identify and track key portfolio dependencies.
  • Ensure the accuracy of PPM tools to maintain a single source of truth.
  • Provide subject matter expertise in scheduling to Project Managers.
  • Ensure the quality of project schedules and the content of business cases.
  • Establish and uphold project schedule baselines.

Project Pipeline Management

  • Collaborate with Senior Responsible Owners (SROs) and Project Managers to ensure the accuracy of project pipeline information.

Risk and Opportunity Management

  • Assist in maintaining the Portfolio RAID log.
  • Identify and escalate portfolio risks and opportunities as appropriate.

Stakeholder Engagement

  • Manage relationships with a diverse range of internal stakeholders.

Candidate Profile

We seek a Portfolio Analyst with the following experience:

  • Experience in a PMO or project/portfolio management setting.
  • Ability to proactively plan, prioritize tasks, and manage multiple activities to meet deadlines.
  • Proficiency in Excel, Microsoft Project, and PowerBI.
  • Knowledge of planning, scheduling, finance, and risk management within a project, program, or portfolio context.
  • Capability to work independently and take initiative.

Additionally, the ideal candidate will demonstrate:

  • A proven history of successful delivery and continuous improvement.
  • The flexibility to navigate various priorities while achieving quality outcomes.

Behaviors

We will evaluate candidates based on the following behaviors:

  • Understanding the broader context
  • Adaptability and improvement
  • Collaboration
  • Effective communication and influence

Technical Skills

During the selection process, candidates will be assessed on their technical competency in resource management as outlined in the Project Delivery Capability Framework.

Benefits

In addition to a competitive salary, Companies House offers a comprehensive benefits package designed to support the well-being and satisfaction of our team members. We prioritize work-life balance and employee wellness in our organizational practices.

Diversity and Inclusion

As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment that reflects the communities we serve. We welcome applications from individuals of all backgrounds and experiences.

Work Environment

This position is aligned with our hybrid working model, allowing for flexibility in balancing work and personal life. The specifics of this arrangement will be discussed during the offer stage.