Broadcast Operations Coordinator

3 weeks ago

Ealing, Greater London, United Kingdom Racecourse Media Group Full time
Position Overview

Reporting to: Chief Engineering and Technology Officer

Direct Reports: N/A

Location: Ealing Broadcast Centre

Working Hours: Average 5 days (37.5 hours) per week, including occasional weekends on call.

About Racecourse Media Group: Racecourse Media Group serves as the central organization for 34 racecourses involved in Racing TV, Racing TV International, and Racecourse Data Company, providing comprehensive media rights and broadcasting services.

Role Objective: This position offers a chance to contribute to the foremost horse racing media rights organization, assisting the Broadcast Operations and Broadcast Engineering teams with various organizational tasks at the broadcast facility.

As part of a two-person team, you will be responsible for coordinating workflows and scheduling the creative and technical personnel and resources necessary for production. This role is primarily studio-based, with some flexibility for remote work as per the company's hybrid working policy.

Key Responsibilities:

  • Drafting, revising, and disseminating schedules to both internal and external stakeholders.
  • Arranging travel and accommodation logistics for talent and crew members.
  • Managing accounts and expense reports.
  • Generating music reports.
  • Setting up the production office with essential supplies.
  • Providing assistance to talent and crew.
  • Coordinating staff social events.
  • Booking and organizing satellite/fibre operations, including feeds and necessary equipment and personnel for live broadcasts.
  • Creating technical documentation related to bookings for distribution to clients and internal departments.
  • Acting as the primary contact for all technical bookings, maintaining regular communication with clients and suppliers.
  • Collaborating with Broadcast Operations and Broadcast Engineering team members to schedule resources for live and post-production workflows.
  • Ensuring adequate staffing levels for production and technical departments, including managing annual leave and sickness cover.
  • Maintaining accurate records of departmental expenditures and budget allocations.
  • Contributing to the management of operational resources within the broadcast facility.
  • Addressing issues and communicating with Technical, Editorial, and Production staff as necessary.
  • Managing demand during peak periods, including weekends during major events.

Performance Metrics:

  • Adherence to all deadlines.
  • Accuracy in technical documentation, reporting, and record-keeping.
  • Maintaining appropriate staffing levels in rosters.
  • Ensuring clear communication with internal and external clients and stakeholders.

Additional Information: Travel to other offices and external meetings, as well as working during unsocial hours, may be required.

Equal Opportunities: Racecourse Media Group is committed to equal opportunities and does not discriminate based on sex, sexual orientation, marital status, race, color, ethnic origin, disability, age, or political or religious beliefs in its recruitment and employment practices.

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