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Administrative Support Specialist

2 months ago

Altrincham, Trafford, United Kingdom Page Personnel Finance Full time
{"Job Title": "Personal Assistant", "Job Description": "About the Role

The Head's Personal Assistant will play a crucial role in supporting the Head and the wider team. This is an excellent opportunity to join a respected Not For Profit organisation based in Altrincham, known for delivering high-quality services and promoting a culture of learning, growth, and inclusivity.

Key Responsibilities
  • Offer comprehensive administrative support to the Head, including preparing agendas, taking notes, and preparing and distributing minutes of meetings.
  • Manage schedules, appointments, and meetings, ensuring seamless coordination and communication.
  • Handle correspondence and communication, maintaining a professional and courteous tone.
  • Assist in the planning and organisation of events, ensuring smooth execution and attention to detail.
  • Maintain and update records and databases, ensuring accuracy and confidentiality.
  • Liaise with other departments and external organisations, fostering strong relationships and collaboration.
  • Prepare reports and presentations as required, presenting information in a clear and concise manner.
  • Contribute to the smooth running of the department, providing administrative support and guidance as needed.
Requirements
  • A sound understanding of administrative procedures and systems, with a focus on efficiency and effectiveness.
  • Excellent organisational and time management skills, with the ability to prioritise tasks and manage multiple projects.
  • Strong communication skills, both written and verbal, with the ability to build rapport with colleagues and stakeholders.
  • Proficiency in Microsoft Office Suite, with a focus on Excel, Word, and PowerPoint.
  • A proactive approach and the ability to work independently, with a high level of discretion and confidentiality.
  • A commitment to the values of the Not For Profit sector, with a passion for delivering high-quality services and promoting social impact.
What We Offer
  • A competitive hourly rate of £16.66, including holiday pay.
  • A temporary position until December 2024, with potential for extension.
  • An immediate start, with the opportunity to make a meaningful contribution to the team.
  • Free car parking on site, making it easy to get to work.
  • A supportive and inclusive work culture, with a focus on collaboration and teamwork.
  • The opportunity to contribute to a respected Not For Profit organisation, making a positive impact in the community.
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