Administrative Support Officer
2 weeks ago
We are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at Torbay and South Devon NHS Foundation Trust. The successful candidate will provide comprehensive administrative support to the Director and Deputy Director of Midwifery & Gynaecology and Matrons for Women's Health and wider Divisional Office department.
Main Responsibilities- Provide administrative support to members of the Women's Health Management Team, including clinical diaries management, minute taking, and typing.
- Work closely with clinical and administrative staff to ensure effective communication and coordination.
- Manage the Director and Deputy Director's diaries, arrange meetings and appointments, and ensure that clinical activities are amended accordingly.
- Take and transcribe formal minutes, and maintain accurate records.
- Undertake a variety of office duties, including filing, photocopying, and moving patient notes.
- Plan and organize own workload efficiently, and highlight any concerns to the Admin Team Leader.
- Arrange induction meetings for new staff members.
This is an exciting opportunity to join our team and contribute to the delivery of high-quality administrative support. The successful candidate will have excellent communication and organizational skills, and be able to work effectively in a fast-paced environment.
Requirements- Proven experience of audio typing and using Microsoft Office software.
- Excellent audio typing skills and ability to work accurately and efficiently.
- Proven secretarial and administrative experience, with a good standard of education to include GCSE in Maths and English or equivalent.
- Typing qualification to RSA stage II/OCR II or equivalent level of speed and accuracy (40wpm).
- Ability to work on own initiative, prioritize own workload, and achieve deadlines.
- Good communication and interpersonal skills, with the ability to work effectively as part of a team.
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