Supply Chain Coordinator

7 days ago

Chelmsford, Essex, United Kingdom OEC Full time
Job Summary

As a key member of the OEC team, the Procurement Specialist will be responsible for facilitating the procurement of goods and services to be used internationally by the company. This role will support the day-to-day activities for the procurement process, including vendor sourcing, negotiating pricing and service guarantees, and tracking receipts.

Key Responsibilities
  • Negotiate with vendors to secure the best possible pricing, service guarantees, and terms and conditions in collaboration with the business and legal teams.
  • Assist in the sourcing of new vendors and suppliers to ensure a diverse and reliable supply chain.
  • Maintain and renew existing services/contracts to ensure optimal costs and alignment with end-user needs.
  • Manage documentation, including agreements and notes, within internal systems, ensuring compliance with maintenance and audit requirements.
  • Work closely with departments to evaluate software and licensing or service needs based on requirements, eliminating redundancy and controlling costs.
  • Assist in the setup and maintenance of user access rights and support licensing and software assignments in the system, including vendor portals.
  • Evaluate IT purchases and recurring expenses to eliminate duplication and control costs, working with Finance, Accounting, and Legal departments to ensure policies and ISO requirements are met.
  • Ensure adherence to company policy by tracking purchase requisitions via the IT ticketing system and auditing requisitions for appropriate approval and account numbers.
  • Work closely with receiving departments to ensure proper supplies have arrived and trace delinquent arrivals from purchase orders and returns.
  • Validate and ensure payments working with the Accounts Payable team.
Requirements
  • At least 12-18 months of purchasing experience in a technology environment.
  • Vendor management experience, with the ability to build relationships with local and international vendor partners.
  • General understanding and ability to review and understand standard legal agreements (Statements of Work, Order Forms, or Licensing agreements).
  • Strong communication, written, and interpersonal skills.
  • Fluent in written and spoken English.
  • Technical aptitude with proficiency in MS Office, including spreadsheet creation and maintenance.
  • Process-oriented with excellent organizational skills, ability to prioritize multiple projects effectively, and meet deadlines.
  • Ability to work independently and demonstrate self-starter qualities, with the ability to learn new skills quickly.
  • Good problem-solving and decision-making skills, with a commitment to performing within established ethical standards and business codes of conduct.
  • General accounting understanding and business acumen.

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