Project Document Controller

7 days ago

London, Greater London, United Kingdom Murphy Full time

About the Role

Murphy is seeking a skilled Document Controller to join our team at our Stonecross Office in Golborne. As a Document Controller, you will play a crucial role in ensuring the effective management of all document control aspects for allocated projects.

Key Responsibilities

  • Manage and maintain document control systems, ensuring that all documentation is up-to-date and accurate.
  • Administer document control requirements in accordance with contract specifications and agreed timelines.
  • Ensure obsolete, superseded, and withdrawn documents are properly archived and removed from circulation.
  • Maintain the Company Document Exchange (CDE) and ensure that all information stored on client CDEs is accessible and transferred to the JMS CDE prior to contract completion.
  • Allocate document numbers in accordance with the JMS or client-specified Document Numbering procedure.
  • Review document details to ensure accuracy before issue, including document number, revision, status, title, date, page numbering, header, footer, template used, print setup, and signatures.
  • Quality-check documents for typographical and formatting errors, ensuring that all documents are legible and professional.
  • Assist in the creation and maintenance of distribution lists, workflows, and review cycles.
  • Support the management of change by ensuring documents are processed correctly and linked to contract documents as required.
  • Collate and issue handover documentation, including O&M manuals, H&S files, as-built records, and datebooks.
  • Assist with the archiving of documents, ensuring legibility and traceability.

Requirements

  • Demonstrable experience in a professional administration and/or document control department.
  • Demonstrable knowledge and experience of operating IT systems, including Microsoft Word, Excel, Outlook, and Access.
  • Demonstrable knowledge of electronic document management systems, such as Aconex and ProjectWise.
  • Ability to manage and build relationships with diverse stakeholders.
  • Experience in the infrastructure, civil, engineering, or construction industry.

About Murphy

  • We value charity and offer 2 days' leave per year to donate to a charity of your choice.
  • We provide access to Murphy Wellbeing, including online tools, mental health-trained colleagues, and external professional support.
  • We are committed to building a diverse and inclusive culture, making Murphy a great place to work where everyone can thrive.

What You'll Get in Return

  • Dedicated investment in your professional development.
  • 27 days' holiday, plus bank holidays, with the option to buy additional days.
  • Discretionary annual bonus and annual salary review.
  • Above-market rate contributory pension scheme.
  • Life assurance, health screening, and enhanced sick pay.
  • Enhanced maternity and paternity pay, and a maternity returners bonus.
  • Extra weeks' holiday for all employees getting married, and a wedding bonus.
  • Subsidized canteen facilities in core locations.
  • Other Murphy benefits, including retail discounts and cashback, discounted gym memberships, and a cycle-to-work scheme.

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