Reception Supervisor

2 days ago


Sheffield, Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time
About the Role

We are seeking a highly organized and customer-focused individual to join our Reception Team as a Reception Supervisor - Facilities Management. As a key member of our team, you will be responsible for overseeing the reception areas and functions across our STH sites, providing support to our receptionists and ensuring the smooth operation of our facilities.

Key Responsibilities
  • Maintain and produce accurate information on our reception and governance information systems.
  • Undertake supervisory management duties, including deployment of tasks, first-line management of staff, and audits of areas.
  • Conduct environment audits across the Trust sites, addressing any issues that arise.
  • Use highly developed communication skills to demonstrate an understanding of confidentiality and the ability to deal with conflict.
  • Support and complete the accommodation allocation process for medical and non-medical staff.
  • Complete supervisory management duties across all functional areas of reception desks, including staff appraisals, approving annual and special leave requests, welfare support, return to work interviews, and mandatory/job-specific training.
About Us

Sheffield Teaching Hospitals NHS Foundation Trust is a leading healthcare provider, committed to delivering high-quality patient care and excellent benefits for our staff. As a Reception Supervisor - Facilities Management, you will be part of a dynamic team that values and respects all of its staff and the community it serves.

Requirements
  • GCSE standard (or equivalent) including English Language at Grade C or above.
  • NVQ Level 3 Administration or Customer Care/IT or equivalent qualification or demonstrable experience.
  • ECDL or equivalent.
  • Experience of working in a customer-facing administrative role.
  • Experience of working with the public.
  • Experience of Trust systems, ESR, Datix, Health Roster.
  • Excellent computer skills, including standard office packages and email.
  • Experience of working effectively with colleagues from a range of disciplines and levels of seniority.
  • Experience of exercising initiative and demonstrating innovative approaches within overall delegated responsibility and parameters.
  • Determination and resilience in meeting objectives and deadlines.
  • Experience of maintaining a fast pace of work.
  • Excellent telephone manner.
Desirable Qualifications and Experience
  • Previous clerical experience in an NHS setting.
  • Experience of working and building effective working relationships with staff at all grades.
  • Understanding of procedures and policies for effective administrative processes.
  • Supporting staff training and development.
Further Training
  • A willingness to undertake training as required to deliver the duties of the post.
  • Supporting staff training and development.
Special Skills
  • Good communication skills (written and verbal).
  • Good organizational skills.
  • Effective team-working skills.
  • Proactivity.
  • Ability to prioritize own workload.
  • Good attention to detail.
  • Ability to work under limited supervision.
  • Proven reliable attendance record.
  • Flexible to meet the needs of the service.
Other Factors
  • Understanding of issues surrounding confidentiality.


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