Office Operations Coordinator
7 days ago
We are seeking a highly organized and detail-oriented Administrative Manager to join our team at Reed. As an Office Manager, you will be responsible for providing comprehensive administrative support to our clients' organization.
Key Responsibilities:- General Management: Oversee general management and administration tasks to support the smooth running of the organization.
- Record-Keeping: Maintain accurate records and ensure compliance with legal requirements for record-keeping.
- Purchasing: Manage purchasing processes, ensuring value for money and adherence to company policies.
- Service Coordination: Organize and oversee services provided to residents by external agents.
- Resident and Staff Records: Keep resident and staff records up to date in line with CQC requirements.
- Communication: Communicate professionally with residents, families, suppliers, and other agencies.
- Administrative Support: Provide administrative support including typing, filing, photocopying, and minute-taking.
- Account Management: Assist in managing accounts, including fee collection, invoice processing, and payroll assistance.
- Financial Management: Maintain petty cash and additional services funds, ensuring accurate financial records.
- Health and Safety: Ensure health, safety, and security protocols are followed within the office environment.
- Experience: Proven experience in an Office Manager role, preferably within the healthcare or real estate sector.
- CQC Knowledge: Familiarity with CQC requirements and healthcare policies.
- Organizational Skills: Strong organizational skills and attention to detail.
- Communication Skills: Excellent communication and interpersonal skills.
- Technical Skills: Proficiency in using office software and systems, including databases and spreadsheets.
- Confidentiality: Ability to handle confidential information with discretion.
- Accounting Skills: Experience in managing accounts and financial records.
- Teamwork: Ability to work independently and as part of a team.
- Hourly Rate: £15-£15.50 (£30K)
- Professional Development: Opportunities for personal and professional development.
- Supportive Environment: Supportive working environment.
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