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Sustainability Office Coordinator

2 months ago

Leamington Spa, Warwickshire, United Kingdom Jonathan Lee Recruitment Full time
About the Role

We are seeking a highly organized and detail-oriented Business Support Specialist to join our team at Jonathan Lee Recruitment. As an Executive Assistant - Sustainability, you will provide administrative support to our Director and Head of Sustainability Office, as well as coordinate various business needs and projects.

Key Responsibilities
  • Diary Management: Proactively manage the diary of the Director and Head of Sustainability Office with integrity and confidentiality.
  • Communication Support: Provide operational support for communication needs and opportunities for Sustainability, in alignment with the Communication for Sustainability strategy.
  • Meeting Coordination: Coordinate key leadership team meetings, preparing documents, writing minutes, taking action points, and circulating with relevant stakeholders.
  • Project Support: Support the Sustainability Office leadership team on various projects of work.
  • Travel Arrangements: Book and arrange travel, transport, and accommodation as required.
Requirements
  • Previous Experience: Previous experience working in a Business Coordination or Executive Assistant role, preferably in the communication area.
  • Stakeholder Coordination: Previous experience coordinating senior stakeholders.
  • Organizational Skills: Proven ability to work in a fast-paced, changing, agile organization.
  • Communication Skills: Detail-oriented with good organizational skills and outstanding written and verbal communication skills.
  • Decision-Making: An individual with the ability to make timely decisions in line with agreed procedures and escalate as appropriate.
  • Customer Focus: An individual with a customer-focused, discreet approach.
  • Technical Skills: Existing knowledge of working with finance processes in SAP, venue booking, and system usage (desirable).