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Bureau Manager

2 months ago

Portsmouth, Portsmouth, United Kingdom Ministry of Justice Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the Ministry of Justice. The successful candidate will provide secretarial and administrative support to the Deputy Director or Head of Operational Function, acting as the primary point of contact and assisting in the management of the day-to-day running of the division, function, or cluster.

Key Responsibilities
  • Diary Management: Manage the Deputy Director or Head of Operational Function's diary, ensuring efficient time management and optimised scheduling.
  • Communication and Coordination: Act as the first point of contact for the Deputy Director or Head of Operational Function, responding to queries, and directing them to relevant parties.
  • Administrative Support: Provide a full range of secretarial and administrative support, including producing correspondence, reports, and other materials.
  • Organisation and Planning: Support the planning and finalisation of agendas for meetings, oversee the coordination and distribution of paperwork, and take minutes at senior management meetings.
  • Collaboration and Liaison: Liaise directly with internal and external colleagues and partners to deal with enquiries, coordinate appointments, and engage in large-scale divisional events.
Requirements
  • Experience: Proven experience in managing the diary of a senior executive and providing a wide range of management support activities.
  • Skills: Excellent communication and organisational skills, with the ability to work effectively in a fast-paced environment.
  • Qualifications: NVQ Level 2 or equivalent in a relevant subject, or appropriate practical experience.
Working Arrangements

The Ministry of Justice offers Hybrid Working arrangements, where business need allows. This role can only be worked in the UK and not overseas. Standard full-time working hours are 37 hours per week, excluding breaks, which are unpaid.

Benefits
  • Annual Leave: 25 days on appointment, increasing to 30 days after five years' service, plus public holidays.
  • Pension: The National Probation Service is covered by the Local Government Pension Scheme (LGPS).
  • Training: The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.