Administrative Coordinator

2 weeks ago

Leeds, Leeds, United Kingdom Leeds Teaching Hospitals Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Medical Education team at Leeds Teaching Hospitals. As a key member of our team, you will provide comprehensive administrative support to our undergraduate team and contribute to the delivery of high-quality education and training programs.

Main Responsibilities
  • Coordinate and distribute information for undergraduate medical and PA student placements using online systems and Microsoft packages.
  • Organize inductions and teachings by booking rooms and arranging resources, including student attendance management.
  • Act as the first point of contact for our service users, stakeholders, and colleagues, handling face-to-face, telephone, and email communication.
  • Maintain and monitor office and training equipment, reporting faults, managing stock control, and loan processes.
  • Support the wider team with general office administration, including organizing meetings, taking minutes, designing and distributing resources, and assisting with undergraduate and postgraduate training courses.
  • Work flexibly to prioritize and organize own and team workloads, adapting to the changing demands of the service.
About Us

Medical Education at Leeds Teaching Hospitals delivers a wide range of high-quality education and training for healthcare professionals worldwide. We have a strong reputation for excellence and innovation, with a blended and technology-enhanced approach to learning. Our undergraduate team works collaboratively with the University of Leeds to deliver high-quality teaching and clinical placements to over 1,500 medical students and physician associates.

Requirements
  • Excellent communication skills, with the ability to work with diverse stakeholders, including students, staff, and patients.
  • Proficiency in Microsoft packages, including Excel, Word, and PowerPoint.
  • Ability to prioritize, plan, and organize own workload, working under pressure and meeting deadlines.
  • Experience of working in a busy environment, dealing with conflicting demands, and maintaining confidentiality and discretion.

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