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Administrative Coordinator

2 months ago

Leeds, Leeds, United Kingdom Leeds Teaching Hospitals Full time
Job Summary

We are seeking a highly motivated and organized individual to join our Medical Education team as an Administrative Coordinator. In this role, you will provide comprehensive administrative support to the Undergraduate team and the wider Medical Education Department.

Main Responsibilities
  • Coordinate and distribute information for undergraduate medical and PA student placements using online systems and Microsoft packages.
  • Organize inductions and teachings by booking rooms and arranging resources to complement these, including student attendance management.
  • Act as the first point of contact for our service users, stakeholders, and colleagues, handling face-to-face, telephone, and email communication.
  • Maintain and monitor office and training equipment, including reporting faults, stock control, and loan processes.
  • Support the wider team with general office administration, including organizing meetings, taking minutes, helping design and distribute resources, and supporting undergraduate and postgraduate training courses.
  • Work flexibly to prioritize and organize own and team workloads, dependent on the conflicting demands of the service.
About Us

Medical Education at Leeds Teaching Hospitals delivers a wide range of high-quality education and training for healthcare professionals worldwide. We have a strong reputation for excellence and innovation, with a blended and technology-enhanced approach to learning. Our undergraduate team works collaboratively with the University of Leeds to consistently deliver high-quality teaching and clinical placements to over 1,500 medical students and physician associates.

Key Requirements
  • Excellent communication skills, with the ability to work with a wide range of people, including students, stakeholders, patients, families, medical staff, and the wider multi-disciplinary team.
  • Proficiency in the use of Microsoft packages, including the ability to prioritize, plan, and organize own workload.
  • Ability to exercise judgment when dealing with enquiries and solving problems.
  • Flexibility and adaptability, with the ability to work in a busy environment and prioritize conflicting demands.