Transportation Logistics Administrator

3 weeks ago

Aberdeen, Aberdeen City, United Kingdom Altrad Sparrows Full time

The primary objective of this position is to support the Global Logistics Activities Manager in overseeing, controlling, and managing freight operations conducted by the Freight Logistics Team.

Key Responsibilities

  • Effectively communicate regarding freight logistics activities with both internal stakeholders and external partners.
  • Prepare packing lists, commercial invoices, and collection manifests for shipments.
  • Coordinate and apply for specific licenses required at destinations.
  • Source quotes and recommend appropriate vendors and shipping methods as necessary.
  • Ensure timely collection and delivery of shipments, whether local, national, or international, based on client priorities.
  • Provide import clearance instructions to logistics providers for all imports.
  • Possess knowledge of UK Import and Export Customs Regulations.
  • Maintain communication with warehouse personnel to confirm shipment availability for collection.
  • Monitor and track shipments, ensuring all relevant parties receive timely status updates.
  • Collect and file proof of delivery documentation for shipments.
  • Issue pre-alerts for export shipments.
  • Assist the business with inquiries related to freight logistics.
  • Keep freight logistics registers and files updated.
  • Review customs entries for accuracy and compliance, working with freight providers and customs for necessary amendments.
  • Verify the accuracy of all Airwaybills and Bills of Lading for shipments.
  • Complete all necessary purchase requisitions and issue purchase orders to logistics providers promptly.
  • Identify and implement cost-saving opportunities with guidance from the Global Logistics Activities Manager.
  • Apply for Export Licenses as needed, ensuring proper documentation and communication tracking.
  • Conduct audits on import and export entries performed by third parties to ensure compliance with regulations.
  • Monitor the Duty Deferment Account on the Government Gateway Portal.
  • Submit requests for duty deferment account uplift to the internal finance team as necessary.
  • Reconcile monthly reports from the relevant management systems.
  • Support business teams in all aspects of importing and exporting goods, including domestic courier and road movements.
  • Assist client support teams with customs formalities for goods moving to and from designated areas.
  • Help identify appropriate HS Codes from the UK trade tariff as required.
  • Complete time-writing for support actions within established guidelines.
  • Assist the Global Logistics Activities Manager in creating and updating freight logistics forms, processes, and work instructions.
  • Perform additional administrative tasks to support the freight logistics operations as directed.

Health, Safety, Environment, and Quality (HSEQ) Responsibilities

· It is essential for the incumbent to be familiar with the Company's HSEQ Policy and actively participate in the compliance and enhancement of the Integrated Management System. Any incidents, near misses, or potential issues must be reported to the Line Manager.

· The incumbent also has legal obligations under health and safety legislation to adhere to all Company processes and procedures and to understand the emergency response protocols applicable to their role.

Qualifications and Experience

· Previous experience in a dynamic freight logistics environment.

· Knowledge of Inco Terms.

· Familiarity with requirements for transporting equipment to and from designated areas.

· Experience with dangerous goods in air and sea transport is advantageous.

· Understanding of UK import and export regulations.

· Knowledge of the UK Trade Tariff and HS Codes.

· Strong communication skills, both written and verbal.

· Proficient in IT systems, particularly Microsoft Excel and Word.

· Comprehensive understanding of freight logistics and regulatory requirements.

· Knowledge of strategic and end-use export controls.

· Ability to proactively manage tasks and prioritize work with minimal supervision.

· Capability to build relationships with internal and external stakeholders.

· High attention to detail and accuracy in documentation.

Contract Type

This position is permanent and full-time.

Benefits:

  • Private Medical Insurance
  • Company Pension
  • Life Assurance (3x salary)
  • Free On-Site Parking
  • Sick Pay
  • 30 Days Annual Leave Plus 4 Statutory Days
  • Cycle to Work Scheme
  • Electric Vehicle Scheme
  • Structured career development and progression opportunities
  • Hybrid Working options available after notice period completion

* Candidates must have the right to work in the UK.

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