Logistics Operations Coordinator

3 weeks ago

Aberdeen, Aberdeen City, United Kingdom Altrad Sparrows Full time

Role Overview

The primary objective of this position is to support the Global Logistics Activities Manager in overseeing, controlling, and managing freight operations handled by the Freight Logistics Team.

Key Responsibilities

  • Facilitate effective communication regarding freight logistics movements with both internal stakeholders and external partners.
  • Prepare packing lists, commercial invoices, and collection manifests for shipments.
  • Coordinate and apply for specific licenses required at destination points.
  • Gather quotes and recommend appropriate vendors and shipping methods as necessary.
  • Organize timely collection and delivery of shipments on local, national, and international levels, prioritizing client needs.
  • Provide import clearance instructions to logistics providers for all UK imports.
  • Possess knowledge of UK import and export customs regulations.
  • Maintain communication with warehouse personnel to ensure the availability of shipments for collection.
  • Monitor and track shipments, ensuring all relevant parties receive timely status updates.
  • Collect and archive proof of delivery documents for shipments.
  • Issue pre-alerts for export shipments.
  • Assist and advise the business on freight logistics inquiries.
  • Keep freight logistics registers and files updated.
  • Review import and export customs entries for accuracy and compliance, coordinating with freight providers and customs for necessary amendments.
  • Verify the accuracy of all Airwaybills and Bills of Lading for shipments.
  • Ensure timely completion of purchase requisitions and issuance of purchase orders to logistics providers.
  • Identify opportunities for cost savings and implement initiatives with guidance from the Global Logistics Activities Manager.
  • Apply for export licenses as needed, ensuring all documentation and communications are tracked and filed according to company and legal requirements.
  • Conduct audits on import and export entries processed by third parties to ensure compliance with regulations.
  • Monitor the business Duty Deferment Account through the Government Gateway Portal.
  • Submit requests for the uplift of the duty deferment account to the internal finance team as necessary.
  • Reconcile monthly MSS Reports from UMRC.
  • Support business teams in all aspects of importing and exporting goods, as well as domestic courier and road movements to meet client demands.
  • Assist client support teams with customs formalities for goods moving to and from the UK Continental Shelf (UKCS).
  • Help identify appropriate HS Codes from the UK trade tariff as required.
  • Complete time-writing for UKCS support actions in accordance with guidelines.
  • Assist the Global Logistics Activities Manager in creating and updating all freight logistics forms, processes, and work instructions.
  • Perform additional administrative tasks to support the freight logistics process as directed by the Global Logistics Activities Manager.

Health, Safety, Environment, and Quality (HSEQ) Responsibilities

It is essential for the incumbent to be familiar with the Company's HSEQ Policy and actively participate in the compliance and enhancement of the Sparrows Integrated Management System. Any incidents, near misses, or potential issues with products, services, or systems must be reported to the Line Manager.

The incumbent also has legal responsibilities under health and safety legislation to adhere to all Company processes and procedures and to understand the emergency response arrangements relevant to their role. They are responsible for the health and safety of any subordinates and visitors on Company premises.

Qualifications and Experience

  • Experience in a dynamic freight logistics environment.
  • Familiarity with Inco Terms.
  • Knowledge of requirements for transporting equipment to and from the UK Continental Shelf (UKCS).
  • Experience with dangerous goods in air and sea transport is advantageous.
  • Understanding of UK import and export regulations.
  • Familiarity with the UK Trade Tariff and HS Codes.
  • Strong written and verbal communication skills.
  • Proficient in IT systems, particularly Microsoft Excel and Word.
  • Knowledge of logistics and regulatory requirements.
  • Understanding of strategic and end-use export controls.
  • Ability to work proactively and prioritize tasks with minimal supervision.
  • Capability to build relationships with customers and freight agents.
  • High attention to detail and accuracy in documentation.

Contract Type

This is a permanent, full-time position with Altrad Sparrows, a leading contractor specializing in lifting and mechanical handling services for the global energy sector. Our solutions are designed to enhance client efficiency by ensuring the performance, reliability, and safety of critical equipment and personnel.

We are headquartered in Aberdeen and employ over 1,600 individuals across various operational locations worldwide.

Benefits:

  • Private Medical Insurance
  • Company Pension
  • Life Assurance (3x salary)
  • Free On-Site Parking
  • Sick Pay
  • 30 Days Annual Leave Plus 4 Statutory Days
  • Cycle to Work Scheme
  • Electric Vehicle Scheme
  • Supported and planned career development and progression
  • Hybrid Working (after successful completion of notice period)

* Candidates must have the right to work in the UK.

  • Logistics Operations Coordinator

    6 days ago

    Aberdeen, Aberdeen City, United Kingdom WR Logistics Full time

    Job Title: Logistics CoordinatorJob Type: PermanentSalary: Up to £45,000Job Description:We are seeking a highly skilled Logistics Coordinator to join our team at WR Logistics. As a Logistics Coordinator, you will play a crucial role in the operations and customer services for our vessel operator clients.Key Responsibilities:Preparation and tracking of...

  • Logistics Operations Coordinator

    4 days ago

    Aberdeen, Aberdeen City, United Kingdom WR Logistics Full time

    Job Title: Logistics CoordinatorJob Type: PermanentSalary: Up to £45,000Job Description:We are seeking a highly skilled Logistics Coordinator to join our team at WR Logistics. As a Logistics Coordinator, you will play a crucial role in the operations and customer services for our vessel operator clients.Key Responsibilities:Preparation and tracking of...

  • Logistics Operations Coordinator

    6 days ago

    Aberdeen, Aberdeen City, United Kingdom DH Recruitment Full time

    Job Title: Logistics CoordinatorJob Type: Full-timeCompany: DH RecruitmentLocation: RemoteJob Description:We are seeking a highly organized and detail-oriented Logistics Coordinator to join our team. As a Logistics Coordinator, you will be responsible for coordinating the movement of goods and materials from one place to another.Key Responsibilities:Creating...

  • Logistics Coordinator

    4 days ago

    Aberdeen, Aberdeen City, United Kingdom Eden Scott Full time

    Are you a seasoned logistics professional looking for a challenging role in North Sea operations? Our client, a leading company in the industry, is seeking a Logistics Coordinator to join their Aberdeen team.This role offers more than standard logistics coordination. You'll play a critical part in North Sea operations, with opportunities to take ownership,...

  • Logistics Coordinator

    4 days ago

    Aberdeen, Aberdeen City, United Kingdom Eden Scott Full time

    Are you a seasoned logistics professional looking for a challenging role in North Sea operations? Our client, a leading company in the industry, is seeking a Logistics Coordinator to join their Aberdeen team.This role offers more than standard logistics coordination. You'll play a critical part in North Sea operations, with opportunities to take ownership,...

  • Logistics Coordinator

    2 months ago

    Aberdeen, Aberdeen City, United Kingdom Reed Full time

    Internal Logistics Coordinator Location: Aberdeen We are seeking an experienced Internal Logistics Coordinator to join our team in Aberdeen. As a key member of our logistics department, you will play a crucial role in ensuring the smooth flow of goods and efficient operations. Responsibilities: Booking Courier Collections and Special Deliveries:Coordinate...

  • Logistics Coordinator

    3 days ago

    Aberdeen, Aberdeen City, United Kingdom Eden Scott Full time

    Are you a seasoned logistics professional looking for a challenging role in North Sea operations? Our client, a leading company in the industry, is seeking a Logistics Coordinator to join their Aberdeen team.This role offers a unique opportunity to take ownership, make impactful decisions, and deliver a high standard of service in a fast-paced...

  • Logistics Coordinator

    4 days ago

    Aberdeen, Aberdeen City, United Kingdom Eden Scott Full time

    Are you a seasoned logistics professional looking for a challenging role in North Sea operations? Our client, a leading company in the industry, is seeking a Logistics Coordinator to join their Aberdeen team.This role offers a unique opportunity to take ownership, make impactful decisions, and deliver a high standard of service in a fast-paced...

  • Logistics Coordinator

    3 days ago

    Aberdeen, Aberdeen City, United Kingdom Eden Scott Full time

    Job Title: Logistics CoordinatorJob Summary:Eden Scott is seeking an experienced Logistics Coordinator to join their Aberdeen team. This role offers a unique opportunity to play a critical part in North Sea operations, with opportunities to take ownership, make impactful decisions, and deliver a high standard of service.Key Responsibilities:Shipment...

  • Logistics Coordinator

    3 days ago

    Aberdeen, Aberdeen City, United Kingdom Eden Scott Full time

    Job Title: Logistics CoordinatorJob Summary:Eden Scott is seeking an experienced Logistics Coordinator to join their Aberdeen team. This role offers a unique opportunity to play a critical part in North Sea operations, with opportunities to take ownership, make impactful decisions, and deliver a high standard of service.Key Responsibilities:Shipment...

  • Logistics Coordinator

    4 days ago

    Aberdeen, Aberdeen City, United Kingdom Thorpe Molloy McCulloch Recruitment Ltd Full time

    Job Summary:Thorpe Molloy McCulloch Recruitment Ltd is seeking a highly skilled Logistics Coordinator to join our team. As a Logistics Coordinator, you will be responsible for organizing the movement of freight and ensuring compliance with all relevant legislation and regulations.Key Responsibilities:Organize the import and export of cargo, ensuring timely...

  • Logistics Coordinator

    4 days ago

    Aberdeen, Aberdeen City, United Kingdom Thorpe Molloy McCulloch Recruitment Ltd Full time

    Job Summary:Thorpe Molloy McCulloch Recruitment Ltd is seeking a highly skilled Logistics Coordinator to join our team. As a Logistics Coordinator, you will be responsible for organizing the movement of freight and ensuring compliance with all relevant legislation and regulations.Key Responsibilities:Organize the import and export of cargo, ensuring timely...

  • Chainco Operations Coordinator

    15 hours ago

    Aberdeen, Aberdeen City, United Kingdom Acteon Group Ltd Full time

    Job SummaryActeon Group Ltd is seeking a Chainco Operations Coordinator to join their team in Aberdeen. The successful candidate will be responsible for coordinating logistics, administrative tasks, and procurement activities for the ChainCo business.Key ResponsibilitiesLogistics CoordinationProcess purchase orders related to ChainCo businessMaintain...

  • Chainco Operations Coordinator

    13 hours ago

    Aberdeen, Aberdeen City, United Kingdom Acteon Group Ltd Full time

    Job SummaryActeon Group Ltd is seeking a Chainco Operations Coordinator to join their team in Aberdeen. The successful candidate will be responsible for coordinating logistics, administrative tasks, and procurement activities for the ChainCo business.Key ResponsibilitiesLogistics CoordinationProcess purchase orders related to ChainCo businessMaintain...

  • Logistics Coordinator

    2 days ago

    Aberdeen, Aberdeen City, United Kingdom The Bushcraft Company Full time

    About The Bushcraft CompanyWe are a leading provider of outdoor education and wilderness skills training. Our team of experts is dedicated to delivering high-quality programs that promote environmental awareness and personal growth.Job SummaryWe are seeking a highly organized and detail-oriented Logistics Coordinator to join our team. The successful...

  • Logistics Coordinator

    2 days ago

    Aberdeen, Aberdeen City, United Kingdom The Bushcraft Company Full time

    About The Bushcraft CompanyWe are a leading provider of outdoor education and wilderness skills training. Our team of experts is dedicated to delivering high-quality programs that promote environmental awareness and personal growth.Job SummaryWe are seeking a highly organized and detail-oriented Logistics Coordinator to join our team. The successful...

  • Logistics Coordinator

    4 days ago

    Aberdeen, Aberdeen City, United Kingdom Eden Scott Full time

    Are you a seasoned logistics professional looking for a challenging role in North Sea operations? Our client, a leading company in the industry, is seeking a Logistics Coordinator to join their Aberdeen team.This role offers a unique opportunity to take ownership, make impactful decisions, and deliver a high standard of service in a fast-paced...

  • Logistics Coordinator

    4 days ago

    Aberdeen, Aberdeen City, United Kingdom Eden Scott Full time

    Are you a seasoned logistics professional looking for a challenging role in North Sea operations? Our client, a leading company in the industry, is seeking a Logistics Coordinator to join their Aberdeen team.This role offers a unique opportunity to take ownership, make impactful decisions, and deliver a high standard of service in a fast-paced...

  • Logistics Coordinator

    2 days ago

    Aberdeen, Aberdeen City, United Kingdom Halliburton Energy Services Full time

    We are seeking a highly skilled and experienced professional to join our team at Halliburton Energy Services as a Logistics Coordinator. This is a full-time position based in our office.Key ResponsibilitiesDomestic Logistics Cycle Planning and ImplementationUnder general supervision, the successful candidate will plan and implement the complete domestic...

  • Logistics Coordinator

    2 days ago

    Aberdeen, Aberdeen City, United Kingdom Halliburton Energy Services Full time

    We are seeking a highly skilled and experienced professional to join our team at Halliburton Energy Services as a Logistics Coordinator. This is a full-time position based in our office.Key ResponsibilitiesDomestic Logistics Cycle Planning and ImplementationUnder general supervision, the successful candidate will plan and implement the complete domestic...