Personal Assistant

5 months ago

Newbury, United Kingdom The Woodspeen Full time

**Company Description**
WSH Restaurants is a collection of restaurants, bars and one hotel based in the different locations in the South of England and London: The Clockspire, The Woodspeen, The Sparsholt, The Boxford and The Braywood.

To provide administrative support to the Senior Leadership Team within WSH Restaurants. Primarily assisting the Managing Director with full diary, expense and travel management. The role is of a trusted partner who is proactive, adaptable, professional and can work calmly and efficiently in a fast paced and demanding environment.

**Key Responsibilities**
- Proactive and effective diary management ensuring the MD’s time is best utilised daily and that he is supplied with the appropriate documentation when attending meetings and calls.
- Complete a broad variety of administrative tasks including regular completion of expenses and petty cash claims in a timely manner; transferring costs to other areas of the business when required.
- Composing and preparing correspondence that is sometimes confidential.
- Assist in coordinating the agenda of the senior management team meetings, project meetings and team meetings.
- Coordinate activity related to assigned projects as requested/relevant.
- Attend and participate at on-site meetings with the MD
- Set-up new starters and record leavers for all Woodspeen staff and senior roles across the group including the creation of employment contracts, Scan and upload all documents and ensure employment records are up to date. Recording sickness and absence.
- Overseeing and supporting general business administration including raising credit sales invoices from time to time.
- Attending Woodspeen weekly operations meeting to support team members
- Organisation of ad hoc special requests such as creation of complimentary/charity gift vouchers & events for VIP’s and stakeholders
- Support ad-hoc meetings by preparing agendas and taking minutes.
- Actively and positively engage with colleagues to provide operational and high level administration support to senior leadership team when required.
- Understand the importance of confidentiality and ensuring discretion is always applied.
- Regular communication with the MD ensuring he is updated on any changes to their calendar and are notified of important information.
- Manage external contacts, proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed.
- Telephone support for reservations and guest enquiries

**Qualifications**
- Excellent attention to detail
- Excellent organisation and people management skills
- Strong command of the English language
- Ability to prioritise and multitask efficiently
- Strong communication skills
- Able to demonstrate at least GCSE’s in English and Maths.
- Working knowledge of standard word processing, spreadsheet and other productivity software tools such as Microsoft Office packages
- Discretion and tact

**Additional Information** THE BENEFITS**
- Unrivalled opportunities for progression within the company.
- 28 days holiday, increasing with length of service.
- Recommend a friend scheme with great bonuses for individual referrals.
- Exclusive access to our HAPI scheme which offers everyday discounts including money off gym. memberships, travel, online shopping, gadgets and much more.
- Reward programmes, long service awards, employee recognition and performance incentives.
- Enrolment into workplace pension scheme
- Free meals on duty.
- Service Charge.
- Uniforms.
- Employee assistance programme and access to wellbeing hub.
- Cycle to Work Scheme.
- Free onsite parking.

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