Personal Assistant

3 months ago


Newbury, United Kingdom Vodafone Full time

**Location**: Newbury + *Hybrid

**Salary**: Excellent basic salary plus bonus and Vodafone benefits

**Working Hours**:Full time 37.5 hours per week - Mon to Fri
- **Hybrid**

At Vodafone UK we believe that through collaboration and connection we can achieve great things. Our hybrid working approach allows our people to work both in the office and at home, providing the flexibility and resources you need to succeed in your role. Our “Office in a Box” home working kit will provide you with everything you need, no matter where you are.

**Who We Are**:
We’re a global technology communications company that empowers people and businesses to stay connected and thrive in a digital world. With a focus on innovation, sustainability and earning customer loyalty, we leverage cutting-edge technology to offer products and services that enhance communication and improve lives.

At Vodafone UK, diversity isn’t just a buzzword, it is core to who we are as a company. We’re proud to be certified as a Great Place to Work and are committed to driving inclusion for all; creating a workplace that is fully representative of the communities and customers we serve.

Join Vodafone UK IT, which is at the core of our digital future, analysing and operating all our internal and customer-facing systems, with the aim of delivering the best customer experience. None of it would be possible without our innovative teams, creating a connected future with technologies like Cloud, AI and big data.

**What You’ll Do**:

- Set-up regular and ad-hoc meetings
- Schedule and reschedule diaries for E bands where meetings move on an ongoing basis.
- Agenda consolidation for weekly and monthly senior management meetings
- Management of distribution lists
- EVO data integrity for the E band manager or departmental wide data changes for bulk uploads
- Manage efficient travel arrangements where supplier/offsite meetings are required.
- Organization and logistics of department wide events e.g. All Hands meetings
- Creation of organisation charts through exporting org charts from EVO
- Ad-hoc PA cover for Digital Engineering & UK IT Directors PA

***:
**Key Accountabilities**:

- Evaluate all enquiries and deal with them directly or refer/escalate as necessary. Track all issues through to resolution. Pro-actively monitor and report trends.
- Manage diary and commitments to effectively prioritise the allocation of meeting time.
- Use judgement to determine whether meeting requests are accepted. Ensure the purpose and required outcome of the meeting is recorded and any agenda, required documentation or pre-reading material is prepared / received in a timely manner prior to the meeting.
- Support Function and Leaders to enable Digital Leadership.
- Ensure required information and documentation is available prior to all meetings. Assemble meeting packs if required.
- Draft power point presentations using existing knowledge and researching new material if necessary.
- Facilitate the production of presentation materials for Internal and External conferences. Agree date and time of presentation, link conference organisers with the Vodafone contact to agree content of presentation.
- Build and maintain effective relationships with GMT, Group and other peers and their PA’s/DA’s and share information in a timely and professional manner.
- Work closely with other PA’s/DA’s, sharing best practice, pro-actively seeking opportunities for consistency in secretarial support or the introduction of new initiatives. Ensure adequate secretarial cover is maintained.

***:
**Who You Are**:

- Proven experience of supporting at Director level
- Highly proficient secretarial skills including MS office with an emphasis on PowerPoint.
- Good analytical skills
- Strong organisation skills with an ability to constantly re prioritise
- Confident and engaging communication and influencing skills with an ability to push back when required.
- A flair for concise and relevant report/ brief generation
- Builds effective relationships and breaks down barriers.
- Calm when dealing with challenging situations.**What We Offer**:
We believe that taking care of our employees is the key to their success. That is why we offer an excellent remuneration and bonus package with up to 28 days holiday entitlement, in addition to bank holidays and paid leave for charity projects. We offer an extensive benefits package that can be tailored to suit you and your family, including employee discounts, retail vouchers, pension plan and share schemes. We take pride in our commitment to supporting you at every stage of your career by providing top of the range learning and development tools and market leading parental leave policies.

**Together We Can**:
LI-Hybrid


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