Contract Administrator

5 months ago

Bristol, United Kingdom Royal BAM Group Full time

**Building a sustainable tomorrow**

BAM FM are recruiting a Contract Administrator to be based at the Blaise High School for the Cabot Learning Federation project.

**Full time role working 8.00am - 4.00pm Monday - Friday.**

In addition to an attractive salary and benefits package, we support further personal growth and development. BAM operates a flexible working policy.

**Your mission**

Reporting to the Helpdesk Manager you will be required to log, respond and organise the full life cycle of all facilities management work; from customer enquiry to job completion. Deliver excellent customer service, interpret and manage work orders through the Concept Evolution system ensuring that contract SLA’s and KPI’s met. Provision of administrative support as required.

Principle Accountabilities:

- Inputting new work tasks in to concept to ensure that attendance takes place within the required timeframes.
- Supporting new contract mobilisation in relation to reactive works and planned maintenance.
- Inputting planned activities in to concept to ensure that PPMs take place within the required timeframes.
- Interpret planners, inputting updates into the concept evolution system, providing tracking and regular updates to the status of the request through to work complete status in line with Service Level Agreement s(SLAs).
- Plan and dispatch all planned maintenance tasks to engineers based on the correct skills sets, geographical location and service delivery arrangements.
- Manage complex workload, re-planning/assigning tasks as outlined in the contract planners, with support from engineering supervisor.
- Inputting progress updates into the concept evolution system, providing tracking and regular updates to the status of the request through to work complete status in line with Service Level Agreement s(SLAs).
- Dispatching all reactive tasks to engineers or sub-contractors based on the correct skills sets, geographical location and service delivery arrangements.
- Track the daily work outstanding for engineers and sub-contractors using concept evolution systems.
- Raise purchase requisition and/or purchase orders in line with agreed parameters.
- Collate accurate reports as required.
- Prioritise urgent jobs demand, reacting promptly to Health and Safety risks identified as part of job recording and prioritisation.
- Loading job completion certificates and entering time records against reactive and planned tasks and ensuring appropriate action is taken for further/quoted works.
- Managing quoted works process liaising with contract staff where required
- Escalate any complaints as required and support continuous improvement activity to reduce levels of customer complaints.
- Analysis of job history/running reports to avoid failures/financial penalties.
- Ad hoc administration duties.
- Complying with corporate health and safety, quality, environmental system requirements ensuring compliance with all legislation and BAM FM policy and procedures.

**Who are we looking for?**
- Understanding of the FM business.
- An excellent telephone manner.
- Excellent time management skills.
- Understanding of service level agreements, service targets, objectives and key performance indicator development.
- Ability to work under pressure and meet tight deadlines.
- Working knowledge of MS Office including Excel and Outlook.
- Experience in using Concept Evolution.
- GCSE’s minimum Grade C in English and Maths.

**What’s in it for you?**

A challenging and continuously changing environment in a forward thinking organisation. In addition to an attractive salary and benefits package, we support further personal growth and development.

BAM operates a flexible working policy.

**Your work environment**

People are at the heart of what we do at BAM. We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial. We’re on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

Be you Join us today, so we can achieve amazing things together and build a sustainable tomorrow.

**Who are we?**

The art of building is about building for communities; it’s about building for life.

Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar.

Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.

**Our recruitment process, what you need to know?**

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to speak with one of our team, and we

  • Contracts Administrator

    2 weeks ago

    Bristol, United Kingdom CV-Library Full time

    Working for a leading Building Services Company covering the Wiltshire area, Overview of Role: The Contract Administrator serves as a crucial conduit between multiple stakeholders, ensuring that accurate data is delivered and communicated daily to the appropriate parties and that all planned, and allocated works are distributed on time, meeting the...

  • Contract Administrator

    5 months ago

    Bristol, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Bristol - BS37** **Permanent Full Time** **£27,000 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in...

  • Contract Administrator

    5 months ago

    Bristol, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Bristol - BS37** **Permanent Full Time** **£27,000 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in...

  • Contracts Administrator

    5 months ago

    Bristol, United Kingdom JUICE RECRUITMENT Full time

    Juice Recruitment is delighted to be supporting an established and successful umbrella services organisation with their search for a Contracts Administrator. The offices are located in the heart of Bristol, just minutes away from Bristol Temple Meads. You will be assisting the back-office team within the contracts department, providing integral customer...

  • Contracts Administrator

    5 months ago

    Bristol, United Kingdom Travail Employment Group Ltd Full time

    £25,500 to £28,500 per annum, 40 hours per week Mon - Fri, Permanent, BS32 Bradley Stoke, Bristol, 10% bonus, 6% pension, 33 days holiday, parking, health care cover plus more A multi-award winning global defence organisation are recruiting for a contracts administrator to join their ever expanding team and business. Forward thinking innovative and team...

  • Contracts Administrator

    5 months ago

    Bristol, United Kingdom Better Days Recruitment Full time

    Great opportunity to join a friendly and busy Commercial team as a Contracts Administrator. Preparing contract agreements according to information provided, ensuring billing is correct against the customer account and make any necessary amendments. The role has a technical element as there will be a lot of data and numbers and you will be working on a...

  • Contract Support Administrator

    5 months ago

    Bristol, United Kingdom Thrive Full time

    Are you an Administrator with good customer services experience looking for a new role based in the Knowle BS4 area of Bristol. This Facilities Services Provider have recently picked up a new contract and are recruiting for a Contract Support Administrator to work exclusively on this contract. You will be responsible for all aspects of Administration as...

  • Administrator (Contract)

    2 weeks ago

    Bristol, United Kingdom Carrington West Full time

    Are you an administrator with strong experience using Xero? Have you worked in an office based role fulfilling admin and finance responsibilities? Rate: DEO/ Inside ir35 Locations: Bristol(Hybrid) Duration: 2 months fixed My client is looking for an accounts person with experience using Xero software. You will be responsible for inputting external and...

  • Business Support Administrator

    5 months ago

    Bristol, United Kingdom DK Recruitment Full time

    **Business Support Administrator (Temporary)** **Bristol,** UK **Hourly Rate**: £15 per hour **Length of contract**: 3 months+ **Company Overview**: Our client specialises in providing top-notch repair and maintenance service to a social housing organisation. **Role Overview**: **Key Responsibilities**: - Schedule repairs and maintenance tasks...

  • Contracts Administrator

    5 months ago

    Bristol, United Kingdom Greenway Managed Services Ltd Full time

    **Duties**: - Logging calls against the database and keeping spreadsheets up to date - Generate quotations, orders and invoices for customers - Scheduling work for engineers - Update customers on the progress of work and send out any necessary paperwork during or following completion of work (certification) - Verifying engineer's timesheets - Placing orders...

  • HR Administrator

    6 months ago

    Bristol, United Kingdom Oxford Instruments Plc Full time

    We are recruiting for an HR Administrator for a short-term contract for our site based in Sever Beach, Bristol. **Key responsibilities**: Confidential HR Data Entry. Following up on anomalies and queries. Some liaisons with staff and managers. At Oxford Instruments Plasma Technology, we provide tools for the engineering of micro - and nano-structures, with...

  • Contracts Team Administrator

    6 months ago

    Bristol, United Kingdom NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board Full time

    We are excited to offer the opportunity to join the contracting team for Bristol, North Somerset and South Gloucestershire ICB. We are looking for a dynamic, self-motivated and organised professional able to provide efficient and professional administrative support. The postholder will provide the day to day support to a portfolio of contracts including...

  • Contracts Team Administrator

    5 months ago

    Bristol, United Kingdom NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board Full time

    We are excited to offer the opportunity to join the contracting team for Bristol, North Somerset and South Gloucestershire ICB. We are looking for a dynamic, self-motivated and organised professional able to provide efficient and professional administrative support. The postholder will provide the day to day support to a portfolio of contracts including...

  • Property Administrator

    2 weeks ago

    Bristol, United Kingdom Elevate Projects Ltd Full time

    We are recruiting for an outstanding opportunity for a Property Administrator on a p/t basis. This salary is pro rata for 17 hours. -Provision of asset management support -Liaison with contractors, customers and consultants by telephone -Contract administration -Handling various forms of data -Ensuring data is effectively logged -Use of Microsoft...

  • Billings and Contracts Administrator

    5 months ago

    Bristol, United Kingdom ParentPay Group Full time

    **Description**: We are now looking for a Billing & Contracts Administrator to join our Finance team in our Bridgwater office, alongside the small team recording & maintaining all customer contracts accurately. The team is currently divided into two and one team is responsible for Single Site Solutions and the other Groups. This covers ParentPay, Cypad,...

  • Contract Administrator

    5 months ago

    Bristol, United Kingdom CBRE Full time

    **Company Profile** CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48...

  • Contract Administrator

    6 days ago

    Bristol, Bristol, United Kingdom Sphere Solutions Full time

    Sphere Solutions is seeking an experienced Quantity Surveyor to join our team. The successful candidate will have a background in construction contracts, refurbishment, or void contracts and will be responsible for managing and controlling all financial and technical aspects of contracts. Key responsibilities will include measurement, pricing, and evaluation...

  • Contracts Administrator

    6 days ago

    Bristol, Bristol, United Kingdom McCarthy Recruitment Full time

    Job OverviewWe are seeking a skilled Contracts Manager to join our team at McCarthy Recruitment. The successful candidate will be responsible for administering group agreements, establishing and maintaining contacts, and acting as the primary contact for national builders' regional offices.Key ResponsibilitiesImplement the agreed contracts market strategy to...

  • Building Surveyor

    3 weeks ago

    Bristol, Bristol, United Kingdom Brandon James Full time

    Building Surveyor OpportunityWe are seeking a skilled Building Surveyor to join our team at Brandon James in Bristol. As a dynamic and innovative consultancy, we offer a unique chance to develop your expertise in a variety of design-based projects across sectors including commercial, hotel, retail, leisure, education, and heritage.The successful Building...

  • Administrator

    1 month ago

    Bristol, United Kingdom CV-Library Full time

    Fleet Administrator, St Judes, Bristol NB: Initial 6 molnth contract An opportunity has arisen to join this fast paced company in a busy Fleet Sales Dept during a period of exciting change and growth. Reporting to the Fleet Dept Manager and working as part of the Fleet Team based in St Judes, Bristol, you will be primarily responsible for administration...