Facility Coordinator

2 weeks ago


London, United Kingdom CBRE GWS Full time

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting Facilities Coordinator to join the team located in London (E1).

**Role Summary**:

- Oversee all sites in the assigned portfolio
- Supervise all facilities staff and vendors at assigned sites
- Manage preventive and emergency maintenance of facility equipment, including
- HVAC and office equipment
- Ensure all site documentation is in place, including O&M, floor plans, and playbooks
- Manage food program, including vendor management, budgeting, and kitchen equipment maintenance
- Oversee the cleaning and maintenance of the facility
- Assist in developing and administering the annual operating budget
- Conduct and document regular facilities inspections and audits
- Collaborate with the Global Environmental Health and Safety team to ensure compliance with health and safety standards and industry codes
- In conjunction with Space Planning team, manage seating and space planning within the facility to create maximum efficiency
- Work with the Build team to coordinate office moves, set up of new offices, and reshuffling of existing offices
- Implement best practice processes to increase efficiency
- Initiate and manage RFPs from vendors and suppliers as needed
- Negotiate contracts to optimize delivery and cost savings
- Calculate and compare costs for good and services against industry averages (benchmarking) to maximize cost-effectiveness
- Manage contractor and vendor relationships, ensuring delivery schedules, quantity and quality criteria are met
- Confirm the accuracy of vendor invoices, and ensure landlords and vendors are paid on time
- Develop and implement cost reduction initiatives
- Respond to emergencies, facility equipment alarms, and system failures through a robust emergency escalation plan
- Provide prompt response to requests and issues from facility occupants
- Collaborate with the global security team to ensure security standards are met
- Collaborate with corporate IT teams to ensure office needs are being met
- Ensure workstations, security badges, and other tools are set up for new hires
- Manage small to medium sized office improvement projects with the support of the Build team.

**Experience Required**:

- Ability to simultaneously manage multiple projects
- Strong analytical skills with the ability to create reports on a regular basis
- Strong leadership and people management skills (internal stakeholders and vendors/partners)
- Superior organizational skills and excellent follow through on tasks
- Be a problem solver at heart with a genuine interest in helping
- Be a service-oriented, hands-on leader with a strong vision on the future of facilities management services

**Job Types**: Full-time, Permanent

**Salary**: From £28,000.00 per year

**Benefits**:

- Company pension
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: One location



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