Personal Assistant to Vp

2 weeks ago

Luton, United Kingdom AstraZeneca Full time

At AstraZeneca, every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skills. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.

Do you have a passion for PA support at a senior level? Do you have proven experience as a Personal Assistant and the ability to work collaboratively?

Are you someone who loves taking on responsibility with a flexible approach?

As a key member of the S4 Administration Team, you will be using your excellent organisational skills to enable the S4 team to provide integration of this exciting new project to the business.

**Main Duties and Responsibilities**

This is an exciting opportunity for you to take on a challenging, proactive and varied role within S4.

Providing comprehensive PA support to the Head(s) of Finance in addition to providing general administrative support to their leadership team. Your focus will be on providing high quality and professional administration support across the departments. This role reports into Jean Stephens, PA to the SVP S4 programme.

The role involves extensive diary management, coordinating internal and external meetings, which can include members of the Senior Executive Team. You will also be responsible for processing expenses and invoices, handling travel, as well as organising and preparing material for key meetings, along with supporting global conference calls and virtual meetings. Where your workload allows you will also have the opportunity to support the team by taking on project based work that can be varying in nature, offer the chance to gain experience in new areas, and can help cultivate a strong connection with the broader team.

Being a confident individual, you will enjoy working with team members across all levels of our organisation, across different time zones and with people from many cultures, building networks and supporting colleagues.

Often working independently and in a fast-paced environment, you'll be competent responding to changes in customer and stakeholder demands with composure and have the flexibility to adapt to changing situations.

**Activities include**:

- Proactive diary management for VP, Global Finance Business Leader and S4 Finance Leadership Team
- Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)
- Preparing agendas, presentation materials and other relevant documentation, as necessary
- Recording LT meeting actions and maintaining the actions log
- Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy
- Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls
- Supporting the organisation and set up of initiatives and events
- Supporting department new starter onboarding
- Working together with the S4 Administrative team to coordinate on S4-wide meetings and events, providing absence cover when required and building networks within S4/Finance/Operations to promote cross team collaboration.

**Essential Skills**:

- Proven experience of providing full PA/administrative at senior leadership level
- Confident and experienced using Microsoft Office and other web based systems
- Excellent written and verbal communication skills.
- Excellent administrative, interpersonal, time management and organisational skills.
- Goals and solution oriented, demonstrating initiative and proactivity in the provision of support to the team.
- Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement.
- Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution.

  • Personal Assistant

    7 days ago

    Luton, United Kingdom Tech Pursuit Full time

    **Personal Assistant - 3 month contract - Inside IR35 - Hybrid** **What you will be doing**: - Organise and maintain diaries, and liaise with the Director on a regular basis - Coordinating meeting logistics (venues/facilities, attendees) - Managing expenses and ensuring allocated against the correct budget, support with budget reporting - Drafting key...

  • Personal Assistant to Service Director

    4 weeks ago

    Luton, United Kingdom Connect2Luton Full time

    **Role: Personal Assistant to Service Director** Connect2Luton are excited to recruit a Personal Assistant to Service Director on behalf of Luton Borough Council within their Children, Families and Education department. **Main purpose of position**: To provide effective secretarial and administrative support to the Service Director and undertake specific...

  • Personal (Care) Assistant

    2 days ago

    Luton, Bedfordshire, United Kingdom Lux Afrique Agency Full time

    Job Description Job Overview: We are seeking a compassionate and dedicated Personal Care Assistant to provide support and assistance to an elderly woman who has recently suffered a stroke. The ideal candidate will be responsible for maintaining her well-being, ensuring her safety, and assisting with daily activities. Responsibilities: Personal Care:...

  • Personal Care Assistant

    2 weeks ago

    Luton, United Kingdom Lux Afrique Agency Full time

    Job Overview:While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.We are seeking a compassionate and dedicated Personal Care Assistant to provide support and assistance to an elderly woman who has recently suffered a stroke. The ideal candidate will be...

  • Personal Care Assistant

    2 days ago

    Luton, United Kingdom Lux Afrique Agency Full time

    Job Overview:While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.We are seeking a compassionate and dedicated Personal Care Assistant to provide support and assistance to an elderly woman who has recently suffered a stroke. The ideal candidate will be...

  • Personal Care Assistant

    2 weeks ago

    Luton, Bedfordshire, United Kingdom Lux Afrique Agency Full time

    Job Overview: While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required. We are seeking a compassionate and dedicated Personal Care Assistant to provide support and assistance to an elderly woman who has recently suffered a stroke. The ideal candidate will be...

  • Personal Care Assistant

    2 days ago

    Luton, Bedfordshire, United Kingdom Lux Afrique Agency Full time

    Job Description Job Overview: We are seeking a compassionate and dedicated Personal Care Assistant to provide support and assistance to an elderly woman who has recently suffered a stroke. The ideal candidate will be responsible for maintaining her well-being, ensuring her safety, and assisting with daily activities. Responsibilities: Personal Care: ...

  • Personal Assistant

    1 month ago

    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    To ensure that effective communication is maintained and disseminated in a timely manner to the team and across the trust and other organisations using the most appropriate method to a high standard To establish and maintain relationships and have the ability to use a wide range of interpersonal skills to undertake the work of the post To communicate...

  • Psv Mechanic

    4 weeks ago

    Luton, United Kingdom A to B Travel Full time

    **Job description** A to B Travel is a successful transportation business based in Luton and currently looking to recruit x2-4 experienced PCV/Coach Fitters Working as a valued and crucial member of our team, you will require: - In depth knowledge and experience of service and repair work on PCV vehicles to VOSA standards - Excellent diagnostic skills -...

  • Stores Person

    2 weeks ago

    Luton, United Kingdom Proactive Global Full time

    Position: StoresPersonLocation: LutonProactive currently have an exciting opportunity for a StoresPerson to begin work for a leading manufacturing and production business in Luton Due to rapid company expansion and an ever growing order book, our client is hoping to recruit at least one additional StoresPerson to help ensure the quality and accuracy of the...

  • Personal Assistant

    1 month ago

    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    The postholder will provide high-quality, confidential administrative and secretarial support to the Women's Health and Sexual Health Leadership Team, including diary management and minutes of meetings. The postholder must prioritise workload on a daily and ad-hoc basis, according to the needs of the organisation and must ensure that deadlines are...

  • IT Assistant

    4 weeks ago

    Luton, United Kingdom Luton Town Football Club Full time

    The purpose of this role is to support the Club with all of its IT requirements, during the week and on match days. Securing the network and providing core support to all staff members in the club and the community trust, are at the forefront of this. Providing the necessary support to keep the clubs network at 100% up-time, is essential to ensure the...

  • Packaging Assistant

    1 month ago

    Luton, United Kingdom SFR Recruitment Solutions Full time

    Job Title**:Packing Assistant** Reporting to: Factory Manager Date: February 2023 Responsibilities include but not limited to: - To efficiently use packaging materials and minimise waste. - To understand individual customers packing/labelling needs. - To assist Machine Operators when required - Ensure a high standard of quality. - Ability to work to...

  • Care Assistant

    4 weeks ago

    Luton, United Kingdom Bupa Care Homes Full time

    **Care Assistant** - ST 01NX **CARE ASSISTANT** **Bupa St Marys Care Home** - 19 Dunstable Road, Luton LU1 1BE**£10.35 - £11.25 per hour depending on experience** **We also offer a refer a friend bonus scheme** **Shifts 8am - 8pm or 8pm - 8am** **Special care takes special people** - As a Care Assistant, you’re at the heart of making a difference to...

  • Care Assistant

    4 weeks ago

    Luton, United Kingdom Bupa Care Homes Full time

    **Care Assistant** - ST 01NI **CARE ASSISTANT** **Bupa St Marys Care Home** - 19 Dunstable Road, Luton LU1 1BE**£10.35 - £11.25 per hour depending on experience** **We also offer a refer a friend bonus scheme** **Shifts 8am - 8pm or 8pm - 8am** **Special care takes special people** - As a Care Assistant, you’re at the heart of making a difference to...

  • Care Assistant

    4 weeks ago

    Luton, United Kingdom Bupa Care Homes Full time

    **Care Assistant** - ST 01NQ **CARE ASSISTANT** **Bupa St Marys Care Home** - 19 Dunstable Road, Luton LU1 1BE**£10.35 - £11.25 per hour depending on experience** **We also offer a refer a friend bonus scheme** **Shifts 8am - 8pm or 8pm - 8am** **Special care takes special people** - As a Care Assistant, you’re at the heart of making a difference to...

  • Executive Assistant

    4 weeks ago

    Luton, United Kingdom Allied Global Full time

    **Executive Assistant duties and responsibilities** - Bookkeeping - VAT/Payroll - Making travel arrangements - Organising and maintaining office systems - Working directly with high-level employees - Preparing corporate documents - Maintaining strict confidentiality - Organising their superior’s entire schedule - Sustaining a level of professionalism among...

  • Office Assistant

    4 weeks ago

    Luton, United Kingdom Just Concrete Limited Full time

    We are looking for a student who can work part-time as an office assistant. **Job Type**: Part-time Part-time hours: 20 per week Schedule: - Monday to Friday Ability to commute/relocate: - Luton, Bedfordshire: reliably commute or plan to relocate before starting work (required) **Education**: - GCSE or equivalent (preferred) **Experience**: -...

  • Finance Assistant

    1 month ago

    Luton, United Kingdom Cedar Recruitment Limited Full time

    **Sector**: Accountancy & Finance - **Contact**: Lisa Wilson - **Start Date**: 21/02/2023 - **Expiry Date**: 23 March 2023 - **Job Ref**: JO0000012342_1676981846 Finance Assistant (Transactional Team) £25,000 to £30,000 Study support towards AAT, CIMA and ACCA Company based in Luton - parking available. Full time, permanent role Office based role (5...

  • Senior Accounts Assistant

    1 month ago

    Luton, United Kingdom STORMX RECRUITMENT LIMITED Full time

    Senior Accounts Assistant Luton, Beds £24,000 - 28,000 Working for a very well-established business based in Luton, this role is an excellent opportunity for confident accounts person who is keen to continue their development. You will have strong previous accounting experience and be computer literate withknowledge of excel. The company will offer an...