Business Administration Assistant

3 months ago

London, United Kingdom Anthony Gold Solicitors Full time

**The Firm**:
Anthony Gold is a successful multi-office practice, who deliver a range of services to clients based locally and further afield. Based in London, we have a national reputation and are a leading Legal 500 firm who pride ourselves on providing a high level of client care. This is an exciting opportunity to excel and progress in a role within Anthony Gold, a firm that actively strives to be the best in the industry and is committed to the development of its people.

Business Administration Assistants support the daily administrative, copying and file management needs of our legal practice. This role will suit someone who is looking to continue a career in an administration/legal field.

**No agencies please.**

**The Role**:
Business Admin Support will perform all manner of administrative and file management operations requested by Solicitors, Team Assistants, the Document Production Unit and other support functions, both under the direct supervision of the Team Leader and working independently. This includes file opening, copying, filing, archive management, scanning and completing general administrative duties as required. This role will be based at our London Bridge office.

The Business Admin Assistant remains accountable for establishing and maintaining an ongoing service-based relationship with the staff they serve and will be able to recognise and translate their needs and expectations into a responsive service.

As a client facing role, we expect the applicant to be well presented and be an ambassador for the firm.

In line with policies and procedures, key responsibilities include:
**Admin and File Management**
- Scanning of Post and placing in pigeon holes
- Meeting room management and ordering/provision of refreshments
- Reception duties
- Undertake large and small copying requests
- Bind and finish copied work as appropriate
- Scan work onto the system
- Receive and process file management requests
- Create new files on the system
- Open new file folders and label accordingly
- Return or add documents to existing client files
- Work with the practice management system to log and record documents
- Handle and administer closed files as requested
- Understand, identify and process all principle documents within files
- Undertake all file closing procedures
- Process archive retrieval requests
- Maintain work areas in a tidy and orderly manner
- Print electronic files as requested
- Any ad hoc duties as requested by the business
- Process anti-money laundering checks on new clients

**Hours**
**Individual working hours of 40 hours per week from 8.30 am - 5.30 pm. Staff will need to **be flexible to arrive earlier and stay later when the job or business requires.**

**Person Specification**:

- Attention to detail, ability to retain high concentration levels for extended periods of time.
- Able to use Microsoft 360 products confidently.
- Capable of taking initiative and developing solutions to any issues encountered, liaising with colleagues as necessary
- Highly literate and numerate
- Well presented and professional with excellent communication skills
- Strong customer service skills
- Flexible and proactive
- Able to work alone as well as within a team

**Benefits**:

- Competitive salary
- Private Medical Insurance
- Life Insurance
- Income Protection
- Contributory Pension
- Discretionary annual staff bonus
- Reduced gym membership
- Discount vouchers through one of our suppliers
- Season Ticket Loan
- 23 days holiday plus additional 2 for Christmas and Bank Holidays which increase to 28 days over a period of 5 years.

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