Events & Charity Admin Assistant

5 months ago

London, United Kingdom Knight Frank Full time

Contract Type- Permanent- Employment Type- Full-Time- Working Requirements- On Site- Hours- 9:30am to 5:30pm- Salary- Competitive- Division- Business Services- Location- 55 Baker StreetBased in our Global HQ at Baker Street, Events, Hospitality and Charity set up, provides expert advice, support and run corporate, staff and charity events for the three divisions in the business, Commercial, Residential and Business Services, as well as running the charity budget and giving support to the International Knight Frank network.

Backed up by the Head of Events, Hospitality and Charity, the Charity Support Admin role will provide overall help and will be responsible for assisting in the administration, development and execution of a wide range of charity, volunteering and community matters and activities.

**Responsibilities**

**General**
- Support the Head of Events, Hospitality and Charity in the running and management of the events and production studio team
- General office and team administration
- Monitoring, administration and updating all relevant connections on the Events and Merchandise site
- Building strong relationships within the business
- Arranging and booking any relevant meetings
- Attending any relevant meetings and taking notes where necessary to support the team in the execution of relevant events
- Administration of any relevant firmwide initiatives
- Answering phones promptly and taking accurate and clear messages

**Charity**
- Support the business with the administration and implementation of the charity and volunteering work with the Head of Events, such as The Day of Giving (a biennial event); corporate and local charity events, Fairs and Concerts; the Rugby Sevens and other sporting events.
- Gathering and recording charity and volunteering statistics for use internally and externally. Producing accurate information which is announced and given out to clients (now an essential element of our Responsible Business plan).
- Helping to manage any relevant budgets

**Merchandise and Prizes**
- Manage, with support of the Head of Events and the Facilities Team the Merchandise for all relevant events and genral office management
- Co-ordinate all merchandise bookings with London (all offices/departments), Country Office Hubs and Commercial Offices with the support of the relevant MarComms representative if there is one and the rest of the Events Team
- In the HQ organise all merchandise orders for delivery - ensuring all the equipment is available and will be delivered on time
- Working with Positive Images on an agreed plan for kit kept outside of the HQ with them
- In the HQ, checking all the merchandise that is returned to make sure nothing is broken or missing, arranging
- Helping any offices with order enquires for events merchandise, give away’s and client gifts
- Dealing with ad hoc enquires for merchandise for events etc.
- Liaising with the merchandise company and requesting cost and visuals of products to be ordered
- Working with the merchandise company and coordinating the upkeep, re-ordering/replenishment and any appropriate management of the merchandise website
- Making sure, with the support of the Facilities Team, that the events cupboards are kept orderly and tidy and always have the right stock available, including the gifts for awards and charity prizes

**Professional experience and personal skills**
- Administrative experience
- Excellent knowledge of all Microsoft Office software, particularly Excel (Advanced training available), Word and PowerPoint
- Excellent organisational skills with the ability to successfully work across a number of projects at any one time
- Confident and articulate with good networking skills; able to communicate with people at all levels of the organisation
- Flexible, adaptable and a co-operative attitude; able to work as part of a team
- Pro-active, hands-on. Strong sense of self-motivation
- Dedicated, loyal and trustworthy
- Good personal presentation
- Writing skills with an active interest and understanding of business

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Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.

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