Team Secretary, Band 3

7 months ago


Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

To provide full secretarial and administrative support to the Matron Team within the Medicine Division - Use initiative to prepare drafts of correspondence and reports, seeking approval before sending out - Manage and maintain diaries and appointments, including arranging meetings and visits - To prepare agendas and minute all meetings chaired by the Matron and ensure that decisions at these meetings are logged and actioned satisfactorily - To utilise procurement systems ensuring prompt ordering and receipting upon delivery as well as raising invoices and keeping accurate records - Collation of information into spreadsheets with appropriate formatting for any required analysis - Supporting other members of the team with collation of records for meetings and audits - To cover for colleagues annual leave including cover of meeting preparation, organisation and minute taking - To work in a way that ensures the best support to the Band 5 Divisional PA and Lead Admin Coordinator, in way of supporting with their workload - Organising recruitment packs when needed - To accurately complete Variation Forms on behalf of the Matron Team within a timely manner - Creation and collation of staffing rotas for the Matron, Ward Managers and Lead Nurses and Divisional Weekend Plan - Administration support for a variety of Divisional meetings including VCP and Ward Managers Meeting -Finding digital solutions at all opportunities. If you would like an informal visit this can be arranged, please contact Jodie Adlam via the contact details for this vacancy.


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