Team Secretary, Band 3- Specialist Palliative Care
6 months ago
KEY RESULT AREAS Whilst the organisation and structure within specialties/ divisions may vary the specific remit of this role will include: Referrals, Booking and Clinic Prep - Ensuring that all patient referrals are processed in a timely manner and ready for clinician review. - Booking of follow-up appointments, ensuring that any vacant slots are fully utilised and acted upon to maximise capacity - Booking investigations as requested by the clinical team - Ensuring that arrangements are made that achieve the Trust targets and are reflected on IT systems in a timely manner Transcription - Typing of correspondence to patients, GPs, medical staff etc. - Typing of detailed medical reports for legal use when necessary - Taking and transcription of meetings minutes Outcomes and Results - Highlighting to the clinical team members any results, correspondence or patient queries that need response and taking action e.g. booking investigations, transcription, etc Specialty Specific Support - Diary management, including making appointments, booking meeting dates and venues, organising and distributing paperwork as required - Supporting consultant staff by assisting with the production/ transcription of medical staffing paperwork, such as references etc.
- Supporting consultant staff with their additional responsibilities, such as Clinical Governance, Clinical Tutor role, etc. This may include setting up training days, teaching sessions, organising visitors, etc. - Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc Service Improvement - Using specialty databases for recording patient information/clinic activity for audit/survey purposes, as well as sending out any associated paperwork. -Ensuring regular audit of data is undertaken - Participate in Health & Safety within the Department which includes Manual Handling, Fire Warden etc.
Team-working - To work as part of an Administrative Support Team working flexibly to ensure that administrative work is shared out equally and performed to excellent, efficient and safe standards - To cover colleagues during absences/annual/sick leave as directed by the secretary supervisor You may also be required to undertake job rotation for cross cover as well as for development and training purposes. - Undertaking routine office duties including electronic note tracking, photocopying, filing of correspondence and results and maintenance of records in the absence of the band 2 clerical assistant. - Assist in the training and induction for new and existing colleagues - Take the initiative as and when required as well as working flexibly and adapting to the demands of the department/team as appropriate - Liaise with relevant team members to ensure that any process changes run smoothly and efficiently. Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.
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Team Secretary, Band 3
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeGreat care can change everything. At Gloucestershire Hospital NHS Trust we want to deliver outstanding care. The Medicine Division provides unscheduled, specialty and planned care services across a variety of medical specialties on both the main hospital sites in Cheltenham and Gloucester. This includes emergency services, inpatient acute care,...
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Clinical Endoscopist Team Secretary, Band 3
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeClinical Endoscopist Team Secretary, Band 3 (22.5 hours a week) An exciting opportunity has arisen for a Clinical Endoscopist Secretary within the Medicine Division at GHNHSFT. Within the Trust we provide acute hospital services from two large district general hospitals, Cheltenham General Hospital and Gloucestershire Royal Hospital. Maternity Services are...
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Medical Secretary Band 3
4 weeks ago
Gloucester, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeJob Title: Medical Secretary Band 3 - Haematology ProfessionalGloucestershire Hospitals NHS Foundation Trust is seeking a highly skilled and motivated Medical Secretary to join our busy Haematology team. The ideal candidate will have excellent communication and administrative skills, with a proven ability to work in a fast-paced environment. The role will...
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Team Secretary, Band 3
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeTo provide full secretarial and administrative support to the Matron Team within the Medicine Division - Use initiative to prepare drafts of correspondence and reports, seeking approval before sending out - Manage and maintain diaries and appointments, including arranging meetings and visits - To prepare agendas and minute all meetings chaired by the Matron...
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Medical Secretary
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timePermanent position, 30 hours a week The post-holder will provide an efficient, confidential and professional secretarial service to 2 consultants and their supporting team. This will include administration and secretarial support to enable provision of patient care and specialty services. Good communication with patients, relatives, general practitioners...
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Neurology Medical Secretary, Band 3
5 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeThe Neurology team are looking to welcome a motivated, organised, and efficient secretary into the Neurology Support Team. The post-holder will provide an efficient, confidential and professional secretarial service to the medical staff and their supporting team. This will include administration and secretarial support to enable provision of patient care and...
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Medical Neurology Secretary, Band 3
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeThe Neurology team are looking to welcome a motivated, organised, and efficient secretary into the Neurology Support Team. The post-holder will provide an efficient, confidential and professional secretarial service to the medical staff and their supporting team. This will include administration and secretarial support to enable provision of patient care and...
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Medical Secretary
5 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timePermanent position secretarial position in small team of secretaries who pride themselves in a supporting and close working team who aim to provide patients with the best care we can offer. The post-holder will provide an efficient, confidential and professional secretarial service to the care of the elderly and stroke consultants and their supporting team....
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Medical Neurology Secretary, Band 3
5 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeThe neurology service are recruiting for an enthusiastic secretary who will be willing to work to a high standard which the team pride themselves on achieving. It is a small service that work closely together and support each other to balance the workload of the specialist nurses and secretaries. The post-holder will provide an efficient, confidential and...
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Bank Secretary
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timePlease see JD and Person Spec for full information and contact us if you have any further questions. The post holder will provide an efficient, confidential and professional secretarial service to departments. Tasks will include administration and secretarial support to enable provision of patient care and specialty services. Good communication with...
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Respiratory Nursing Secretary, Band 3
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeThis is an exciting post to provide secretarial support to the respiratory specialist nursing team. The respiratory nursing secretary will provide an efficient, confidential and professional secretarial service. This will include administration and secretarial support to enable provision of patient care and specialty services. It will also include the...
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Neurology Secretary Supervisor, Band 4
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeWe are looking for an enthusiastic and personable Secretary Supervisor to join our friendly and supportive administrative team in Neurology. The team are currently based in Beacon House, Gloucestershire Royal, which all applicants are welcome to visit in advance. This is an interesting and varied role, which involves regular interaction with doctors,...
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Medical Secretary, Band 3- Vascular
5 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeAn opportunity has arisen for a motivated, well organized, and committed individual who is happy to use their own initiative. This role will be based in Pullman Court, Gloucester Royal Hospital, 37.5 hours a week Monday-Friday on a permanent basis. Part time (job share) will be considered for a suitable applicant. The successful applicant will provide an...
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Medical Secretary
5 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeWorking in a secretarial support role within the Diabetes & Endocrinology Department. The department is fast moving with new challenges in this evolving specialty. Previous applicants need not apply. The post-holder will provide an efficient, confidential and professional secretarial service to the medical staff and their supporting team. This will...
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Medical Neurology Secretary, Band 3
6 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeAs directed, support the resolution of complaints or concerns from patients/carers by helping to collate information and work with the supervisor to respond or escalate appropriately. Team-working - To work as part of an Administrative Support Team working flexibly to ensure that administrative work is shared out equally and performed to excellent, efficient...
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Medical Secretary
5 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeTwo permanent positions, 37.5 hours a week each The post-holders will provide an efficient, confidential and professional secretarial service to a consultant and their supporting team. This will include administration and secretarial support to enable provision of patient care and specialty services. Good communication with patients, relatives, general...
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Medical Secretary
6 months ago
Gloucester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full timeAn exciting opportunity has arisen for a full time, Band 4 Medical Secretary to join our friendly and welcoming Specialist Community Forensic Team (SCFT) based at Rikenel, Gloucester. As an organisation we offer a range of professional development opportunities and would support the post holder in continuing professional development. Please note that this...
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Medical Secretary, Band 3- Renal
5 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timePermanent position, 30 hours a week This is an exciting opportunity to join a friendly and dynamic team within the Renal specialty. The job holder will become part of a comprehensive and efficient secretarial and typing service to the specialist team who maintain a focus on providing a quality service to patient's. We are looking for a person who has great...
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Medical Secretary, Band 3- Haematology
3 months ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeJob summary We are seeking a Full Time Medical Secretary to join our busy Haematology team in Gloucestershire Hospitals Trust. (Mon-Fri) If you are interested in working in a busy, hardworking but friendly team, then this role might be the one for you! Ideally you will be familiar with secretarial and/or admin processes within the NHS, however...
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Colorectal Secretary Supervisor, Band 4
2 weeks ago
Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full timeJob summary The post holder will be responsible for the supervision and line management of a varied and efficient secretarial team who provide a typist and administration service to a specialist clinical team. The team consists of secretaries, administration staff and apprentices. The post holder will also provide an efficient, confidential and...