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Finance Assistant

5 months ago

Edinburgh, United Kingdom Adecco Full time

Hi, Adecco UK are recruiting for Finance Assistants to work for one of our prestigious clients based in Edinburgh This will be a hybrid working role allowing you to work a few days from home.

**Title**:Finance Assistant

**Location**:Edinburgh

**Duration**:6 months (Potential to be extended)

**Hours**:Mon - Fri, 09:00 - 17:00

**The Senior Finance Assistant will**:

- Identify and resolve issues with Finance Operation processes in Payables and Receivables Ledgers.
- Identify and recommend changes to Finance Operations processes and procedures, ensuring an effective feedback loop for continuous improvement.
- Report on Finance Operations Service levels and key performance indicators

**Main Responsibilities**
- Identify and resolve customer queries and issues with Finance Operation processes in Purchase Ledger and Sales Ledger through analysis of reconciliations or in response to customer queries
- Review problems and recommend changes to processes and procedures to resolve issues with transactions, judging when to pass on to, or collaborate with other teams in the Finance Operations team, to enable continuous improvement
- Prepare reports on Finance Operations key performance indicators, e.g., payment volumes, invoices paid on time, overdue payments, etc. Identify trends and problems and provide suggestions for improvement.
- Monitor and review the quality of scheduled work that has been allocated to others in the team
- Communicate with customers and/or external contacts, representing the work of the Finance Operations Team as required,

**Planning and Organising**
- Plan own work activities, manage competing priorities to meet deadlines, adjusting workload in response to requirements
- Plan ahead and adjust work schedule to meet process deadlines, month-end closure and reconciliations.

**Problem Solving**
- In situations where money is owed to customers/suppliers, assess the situation and offer solutions that comply with financial regulations.
- Work with individual customers and University Schools/Departments in order to resolve difficulties and facilitate payment and completion of transactions.
- Share knowledge of best practice with colleagues to develop their knowledge of systems and processes.
- Identify solutions to enquiries and problems and provide clear advice to colleagues and customers.

**Decision Making**
- Identify and assess where a Finance Operations transaction does/does not comply with university regulations and Finance policies and take appropriate action
- Decide when to escalate a more complex issue to a senior colleague in Finance.

**Key Contacts/Relationships**
- University suppliers, UK and overseas
- Administrative support staff in Schools, Colleges, and Support Groups
- Procurement hub teams
- Students
- Finance System Support and Business Improvement teams
- University Counter Fraud and Internal Audit

**Knowledge, Skills and Experience Needed for the Job**

**Essential**

Either Vocational qualification (N/SVQ 3, ONC or equivalent), plus typically at least 2 years' work experience in a relevant role.

Or

School education to standard grade / national 5 or equivalent plus typically 3 years work experience in the unit or comparable setting

**Experience/Training**
- A background in bookkeeping/accounting (essential)
- Experience in the area of credit control and sales ledger management and/or accounts payable (essential)
- Knowledge of an electronic purchase order system (essential)
- Experience of working in a large multi-department organisation (desirable)
- Experience of an integrated accounting package (essential)
- A thorough understanding of financial controls (essential)
- A good working knowledge of Excel and Word (essential)
- Specific Aptitudes and Abilities
- A positive, open-minded and enthusiastic attitude (essential)
- Attention to detail and accuracy (essential)
- The ability to work as part of a team (essential)

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.