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Finance Assistant
3 months ago
Finance Assistant
**Finance Assistant role with SmartPA, based in Edinburgh.**
Looking for a new and rewarding role within an advancing, supportive, lively organisation? We have an exciting opportunity for a Finance Assistant to join us at our vibrant HQ in Edinburgh.
SmartPA are leading the way towards a new working world, providing invaluable virtual support to all areas of business. Founded in 2008, we are ahead of the curve, expanding globally with recently opened offices in Malaysia and South Africa. As a result, SmartPA are building a team of passionate and like-minded individuals who thrive in a fast paced, dynamic and (most importantly) fun environment.
The role of Finance Assistant is critical to the business in supporting multiple departments to achieve company KPI’s. It is a varied role with responsibilities across the finance function. As SmartPA grows, this role will be instrumental in creating and documenting processes to achieve scalable operations.
Our people and culture drives our success. At SmartPA we are committed to fast growth, passionate about people, and absolutely embracing of challenge and change. Hard work is celebrated (often with a glass of bubbly on a Friday), so come join us at our Edinburgh HQ team to see what it’s all about.
If you are a quick learner, we want to hear from you We don’t expect you to know the ins and outs, but we’re here to support you along the way. All you need to bring is your personality, positivity, and passion.
**Key Duties and Responsibilities**
Accounts Payable
- Gaining approval for supplier and partner invoices.
- Input invoices accurately.
- Input employee expense claims.
- Reconciling credit card and bank account.
- Reconciling supplier statements and dealing with queries.
- Reviewing all processes that relate the accounts payable with a proactive view to improve processes.
- Setting up BACS run through bank account for partners suppliers.
- Carry out any ad hoc accounts payable duties.
Accounts Receivable
- Providing accurate new client billing handover.
- Ensuring retained clients are set up on direct debit / recurring payments.
- Follow credit control process and ensure payments are received in a timely manner.
- Produce franchise sales invoice.
- Reconcile GoCardless Account.
- On a monthly basis run all Management Fee invoices for the partnership.
- Recording corporate account PO processes.
Month End
- Reconciling direct debit accounts to GoCardless
- Posting fixed asset depreciation journals.
- Posting prepayments and accruals journals.
Other Finance Responsibilities
- Managing finance mailbox to respond to customer and supplier queries.
- Reviewing finance processes and identifying improvements and efficiencies.
- Ensuring ad-hoc expenditure (socials) in line with company budget.
- Support Head of Finance with ad-hoc tasks and projects as required.
**Ideal Person**
- Proactive, resilient and have excellent written and verbal communication skills.
- Experience of working in a finance environment.
- Organised and detail orientated.
- Problem solving and multi-tasking skills.
- Process Driven.
- You will have an enthusiastic ‘can do’ attitude
- Good energetic personality
- Great social skills.
- Experience in completing tasks to tight deadlines.
**Benefits**
- Competitive salary.
- Highly desirable office location.
- Company events.
- Work from home / hybrid schedule.
- Positive, friendly, fun working environment.
- Growth culture.
- Company events.
**Salary**: £22,000.00-£28,000.00 per year
**Benefits**:
- Company events
- Sick pay
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Edinburgh: reliably commute or plan to relocate before starting work (required)
**Experience**:
- finance: 1 year (preferred)
Work Location: In person
