Facilities Administrator
4 weeks ago
We are recruiting for someone who can support the Facilities team with administrative procedures. The role will involve managing the internal databases of clinics and maintaining compliance across all sites Ascenti operates from.
If you have excellent administrative and communicative skills, we would like to hear from you
The FSHE department is a small team currently made up of 8 individuals including a FHSE Manager who will be your line manager and a Head of Facilities and Estates who oversees the department. We work closely with the Finance team, Capacity team and the Regional Area Managers.
**Key responsibilities**
- Maintaining our clinic records and site compliance
- The administrative processes involved in managing our clinic database including accurately maintaining, reviewing, and updating data.
- The administrative processes involved in managing our portfolio of premises including keeping and maintaining accurate records, reviewing, and updating information and records held in our filing system.
- Assisting with the management of facilities at our head office.
- Assisting with the management of our suppliers and contractors.
- Processing of rent invoices, dealing with discrepancies and queries.
**General Administrative tasks**
- Making and receiving telephone calls.
- The ordering of goods and services including the management of our office and clinical equipment and supplies.
- General office tasks specific to Carnac house such as processing post, reception duties and managing the meeting rooms.
- Making travel arrangements and booking accommodation.
- Managing the access control system.
- Handling of external or internal communications and assisting with incoming queries.
- Other Ad hoc duties associated with the administrative function of the team.
Find out about the benefits at Ascenti by clicking here
**Essential experience and skills**
- High levels of accuracy with an eye for detail.
- Good communication skills
- Confidence and ability to deal with a wide range of people.
- A flexible approach with an ability to adapt quickly to meet the demands of a busy environment.
- An excellent telephone manner.
- A desire to succeed. A good working knowledge of Excel.
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