Volunteer & Communities Officer

3 weeks ago

Emsworth, United Kingdom Final Straw Foundation Full time

**Role: Volunteer & Communities Officer**
- **Job Summary**_

**Salary**: Up to £25,500 per annum

**Work location**: Charity Base in Emsworth, Hampshire & mobile

**Reports to**: CEO & COO

**Hours per week**: 37.5

**Contract type**:Fixed term 1 year

**Closing date**: 12:00, Friday 10th May 2024

**Interview dates**: 21st / 22nd May 2024

**About Us**:
We are a small environmental charity based in Emsworth, Hampshire. We work to reduce the impact of pollution along our coastlines and in our local countryside, with a particular focus on plastic pollution and waste. We do this through active educational outreach activities into schools and community groups, through beach cleans, suburban and countryside clean-ups, and through engaging with local businesses. Our main geographical area of operations stretches from Southampton, Hants, to Chichester, West Sussex, although we sometimes operate outside this region and the role may extend further on occasion.

**The Role and Overall Purpose of the Job**:
The Volunteer and Communities Officer will attend relevant events in the community in the area of operations, as well as organising and delivering events for the charity to engage local community groups. These include organising and coordinating beach cleans, Borrow Bag sessions and other suitable community events, representing the charity at other organised events (stalls, fairs and activities etc) and giving talks at community group events.

The role also involves building and maintaining a database of volunteers for the Final Straw Foundation, engaging with volunteers year-round, as well as key dates in the year linked to environmental calendar dates i.e. World Ocean’s Day, Earth Day etc. Working with the rest of the team, the successful applicant will help grow the volunteer base across all demographics, ensuring volunteers are supported and trained appropriately. Core to the role is building exciting and varied opportunities for volunteers of all ages within the sector, as well as reaching new volunteers from wider and more diverse backgrounds.

**Key Tasks**

Working with the senior team, ensure that the Foundation’s community and volunteer engagement objectives are carried out. Working with the CEO and COO, develop and manage the training and engagement provision for volunteers, including helping to guide other employees within the charity to manage volunteers effectively and in line with the Charity’s policies.

The following duties will be the core responsibilities of this position:

- Act as a central point of contact for volunteers, coordinating initial enquiries and ongoing management:

- Recruit new volunteers, ensuring they are appropriately matched and trained for a particular role, along with assessing the requirements of each volunteer.
- Ensure that volunteers are supported as an integral part of the organisation.
- Ensure effective recruitment and coordination of volunteers to help at a variety of events.
- In conjunction with the senior management team, develop and maintain ways of recognising and celebrating volunteers, including organising charity social events for volunteers.
- Maintain and effectively use the database for effective volunteering data management.
- Ensure all volunteering systems and procedures are followed, ensuring consistency, best practices, and adherence to legislation in volunteering management.
- Actively develop new opportunities for community engagement across different departments within the Charity; externally promote community engagement activities and opportunities through high-quality communications and utilising a variety of media, working with the Marketing/Comms team.
- Develop and coordinate our work experience program, including liaising with local education providers.
- Be responsible for providing Duke of Edinburgh Volunteers with guidance and signing off their volunteering evidence as an assessor.
- Support all charity programmes through attending events, including fairs, exhibitions and/or conference stands.
- Attend community group events, including delivering talks on the Charity’s work and aims and/or workshops - for example, with the U3A, Scouts, local wildlife groups, WI, etc.
- From time to time, support the Educational Outreach Schools as needed with their events, including the Eco-Conferences for secondary schools, Beach Schools and the Education Station.
- Consider the role of safeguarding in dealing with volunteers, trainees, and work experience students and uphold Charity-wide Safeguarding Policy and Practice in these programs with support from Designated Safeguarding Leads.
- Working with the senior management team, manage and maintain centralised training records for all volunteers, including details of budget spend; when required, research training options for a particular requirement and then book as approved.
- Cooperate and work with the Charity team and outside bodies and groups to achieve the overall aims and enhance the rep

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