Administrator
3 days ago
Our Client is a multi-sector speciality distributor of bulk and packaged raw materials and chemicals to the UK Manufacturing Industry.
They are now seeking an **Office Administrator** for their Commercial Team. This position will be office based in Sandbach, Cheshire and is **Fixed Term Contract for a minimum period of 12 Months**.
**Job Purpose**
- To assist and provide administrative support to the Product Manager to deliver agreed volume and gross margin budgets
- To provide direct support to the dedicated account managers to help deliver the budget for all product lines.
**Key Responsibilities**
**Sales Monitoring**
- Daily checking of all orders for price and margin
- Daily pricing checking of all invoices. Pulling invoices when they are incorrect
**Price Management**
- Ensure Price Announcement Notifications (PAN) are circulated and new prices are input onto internal systems
- Update all Special Price Agreements (SPA) affected by a price change
- Create new SPA for new business awards
**Product Quotations**
- Answer and reply to all product quotations from the sales organisation
- Capture all current costs - product and transport.
- Follow up responses from customers via the sales organisation and feedback
**Tender Submissions**
- Collect and collate all responses from the business to complete tender documents. This will involve inputs from commercial, quality, transport, SHE and corporate departments
- Work closely with the account managers to ensure tender completion dates are met.
- Compile and submit tender submission for the business
**Customer Sales Data**
- Compile all sales data for monthly and quarterly reporting
- Answer all customer queries
**CRM / Visit Reports**
- Monitor CRM reports
- Follow up all enquires or potentials for business growth with account managers
- Provide customer quotations as appropriate
**Communication**
- Maintain regular contact with distribution and sales to monitor open enquires and other agreed targets and initiatives
- Work closely with customer service, stock and transport teams to ensure supply chain continuity
**Qualifications and Experience**
- Administrative experience in a commercially focused business is desirable
- A good commercial understanding of how a business operates is desirable
- Some ERP (Enterprise Resource Planning) experience
- GCSE or equivalent in English and Maths
- Attention to detail
- Enjoys repetitive routines and remain focussed
- Ability to work under pressure
- Strong motivation to work as part of a team and understand internal objectives
- Very organised with a structured approach
- Able to effectively use systems and understand process requirements / implications
- IT competent, specifically Excel, Word and web-based interfaces
In return, our Client is offering a competitive basic salary plus benefits
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