Facilities Administrator

5 months ago

Reading, United Kingdom Berkshire Healthcare NHS Foundation Trust Full time

Are you a detail orientated professional with a passion for ensuring smooth and efficient operations within your workplace? If so, we want you to be an integral part of our team. We are currently seeking a Facilities Administrator to contribute to the seamless functioning of our organisation.

We pride ourselves on creating a positive and collaborative work environment, where you will play a key role in maintaining our facilities to the highest standards.

You will be based at Erlegh House, primarily providing administrative support to the West Berkshire Facilities Team covering areas including Wokingham, Bracknell, Reading, and Newbury.

This is your opportunity to contribute to the growth and success of the NHS.

**Key duties include**:
Being a point of contact and maintaining relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures.

Assisting with planning and arranging meeting and events on behalf of the Facilities team, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.

Attending designated meetings where the information may be complex and sensitive, taking and transcribing minutes. Distributing information prior to and after meetings.

Maintaining all office systems, both electronic and hard copy, across the service, ensuring that services run smoothly through having well planned and organised administrative systems and processes in place.

Assisting in the efficient and accurate recording of data on all electronic systems, such as those involving procurement of goods, incident reporting and spreadsheets.

Typing confidential correspondence, reports and other documentation, accurately to a high standard within agreed timescales

Maintaining effective communication across the service, including procedures for answering telephones and taking messages. Report any faults with telephone equipment to relevant parties and monitor until any issues are resolved.

Travelling to different sites as required by the role.

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you’ll be supported by friendly and professional colleagues to flourish.

**Our values at Berkshire Healthcare**:
Caring for and about you is our top priority

Committed to providing good quality, safe services

Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

**Benefits of working for us include**:
Flexible working options to support work-life balance.

27 days’ annual leave rising with service + opportunity to buy and sell

Generous NHS pension scheme

Excellent learning and career development opportunities

‘Cycle to Work’ and car leasing scheme

Access to a range of wellbeing tools and services

Discounts at hundreds of popular retailers and restaurants

Staff networks for race, diversity, disabilities and armed forces community to support equality

Generous maternity, paternity, adoption and special leave.

Free parking across Trust sites

**The “must haves” for this role**:
Ability to prioritise workload.

Effective time management and organisational skills

Ability to communicate effectively with internal and external stakeholders.

Excellent interpersonal and communication skills

Ability to use a practical problem-solving approach.

Ability to work effectively in a team and to work unsupervised, using own initiative, managing own workload.

Ability to work flexibly, and travel independently between locations to fulfil the requirements of the post.

A full UK driving licenc

If you’re someone who shares our passion for excellence and care, join us and let’s be outstanding together.

  • Facilities Administrator

    5 months ago

    Reading, United Kingdom MAPP Full time

    **Description**: MAPP is the UK’s leading specialist in commercial property and asset management, with over £25bn of property under management for a variety of UK and overseas Fund Managers, REITs and other property owners. MAPP believes that property management can be a force for good. That’s why we make buildings work, not just for profit, but for...

  • Facilities Maintenance Contract Administrator Lead

    2 weeks ago

    Reading, United Kingdom Tech-People Full time

    We are seeking a dynamic and experienced Facilities Maintenance Contract Administrator Lead to join our team at Tech-People. Based in Reading, this role will involve working closely with our Contracts Manager to schedule reactive works for engineers, manage purchase orders, sales invoices, job sheets, works orders, and WIP, as well as updating our in-house...

  • Senior Administrator for Facilities Management Helpdesk

    4 days ago

    Reading, Reading, United Kingdom undisclosed Full time

    The VacancyWe are seeking a highly skilled Senior Administrator to join our team in a busy, customer-focused environment. As Senior Administrator, you will play a key role in the success of our Facilities Management Helpdesk team, inputting changes to planned work schedules, managing a variety of email inboxes, and assisting with Purchase Orders when...

  • Facilities Management Coordinator

    4 weeks ago

    Reading, Reading, United Kingdom AWE Full time

    ### Job Title: Facility Coordinator ### Job Summary We are seeking a highly organized and detail-oriented Facility Coordinator to join our team at AWE. As a Facility Coordinator, you will play a vital role in supporting our facility management teams in delivering a safe, secure, and compliant workplace environment. ### Key Responsibilities * Support the...

  • Facilities Manager

    3 weeks ago

    Reading, United Kingdom CV-Library Full time

    Facilities Manager (hard services) Up to £55,00 depending upon experience Reading Full Time | Permanent| Monday to Friday Are you an experienced Facilities Manager within hard services? Do you have good knowledge of building systems including Mechanical & electrical? Attega Group is currently partnering exclusively with our client in...

  • Facilities Management Director

    2 weeks ago

    Reading, Reading, United Kingdom Attega Group Ltd Full time

    Facilities Manager (hard services)Up to £55,000 depending upon experienceAttega Group Ltd is currently partnering with a client to recruit a Facilities Manager to oversee and manage multiple commercial office buildings. The main purpose of this role is to ensure that all facilities are maintained to tenant and organizational standards.This is a full-time,...

  • Facilities Management Professional

    2 weeks ago

    Reading, Reading, United Kingdom CV-Library Full time

    Facilities Manager (hard services)Up to £55,000 depending on experienceThis role involves overseeing and managing multiple commercial office buildings. The ideal candidate will have a strong knowledge of building systems, including mechanical, electrical, and plumbing.Key responsibilities include:Ensuring that all facilities are maintained to tenant and...

  • Facilities Manager Position

    3 weeks ago

    Reading, Reading, United Kingdom Attega Group Ltd Full time

    Job Title: Facilities Manager PositionWe are partnering with Attega Group Ltd to recruit a Facilities Manager to oversee the day-to-day operations of multiple commercial office buildings.Main Responsibilities:- Oversee the maintenance of facilities to tenant and organizational standards- Develop and implement facility management policies and procedures-...

  • Facilities Assistant

    5 months ago

    Reading, United Kingdom SSE Full time

    SSE has big ambitions to be a leading energy company in a low carbon world. Following our commitment to invest £18 billion in low carbon projects to 2027, we have significant growth plans and are well on our way to achieving our ambition to build a world that's more sustainable and inclusive for you, your family, the community you live in and for...

  • Facility Coordinator

    5 months ago

    Reading, United Kingdom AWE Full time

    What if you could work with remarkable people on extraordinary things? What if the end result was something a little bit special? What if your role was mission critical? For nearly 70 years, AWE has been at the forefront of nuclear weapons research and development. We have a critical mission: to provide the warheads for the UK’s ultimate deterrent -...

  • Facilities Management Coordinator

    4 weeks ago

    Reading, Reading, United Kingdom AWE Full time

    Job Title: Facility CoordinatorWe are seeking a highly organized and detail-oriented Facility Coordinator to join our team at AWE. As a Facility Coordinator, you will play a vital role in supporting our facility management teams in maintaining a safe, secure, and compliant workplace environment.Key Responsibilities:Support the delivery of a workplace...

  • Facilities Management Coordinator

    4 weeks ago

    Reading, Reading, United Kingdom AWE Full time

    Job Title: Facility CoordinatorWe are seeking a highly organized and detail-oriented Facility Coordinator to join our team at AWE. As a Facility Coordinator, you will play a vital role in supporting our facility management teams in maintaining a safe, secure, and compliant workplace environment.Key Responsibilities:Support the delivery of a workplace...

  • Facilities Management Coordinator

    4 weeks ago

    Reading, Reading, United Kingdom AWE Full time

    ### Job Title: Facility Coordinator ### Job Summary We are seeking a highly organized and detail-oriented Facility Coordinator to join our team at AWE. As a Facility Coordinator, you will play a vital role in supporting our facility management teams in delivering a safe, secure, and compliant workplace environment. ### Key Responsibilities * Support the...

  • Facilities Management Coordinator

    4 weeks ago

    Reading, Reading, United Kingdom AWE Full time

    Job Title: Facility CoordinatorWe are seeking a highly organized and detail-oriented Facility Coordinator to join our team at AWE. As a Facility Coordinator, you will play a vital role in supporting our facility management teams in maintaining a safe, secure, and compliant workplace environment.Key Responsibilities:Support the delivery of a workplace...

  • Facilities Management Coordinator

    4 weeks ago

    Reading, Reading, United Kingdom AWE Full time

    ### Job Title: Facility Coordinator ### Job Summary We are seeking a highly organized and detail-oriented Facility Coordinator to join our team at AWE. As a Facility Coordinator, you will play a vital role in supporting our facility management teams in delivering a safe, secure, and compliant workplace environment. ### Key Responsibilities * Support the...

  • Facilities Assistant

    5 months ago

    Reading, United Kingdom SSE Full time

    SSE has big ambitions to be a leading energy company in a low carbon world. Following our commitment to invest £18 billion in low carbon projects to 2027, we have significant growth plans and are well on our way to achieving our ambition to build a world that's more sustainable and inclusive for you, your family, the community you live in and for...

  • Farm Facilities Management Specialist

    4 weeks ago

    Reading, Reading, United Kingdom University of Reading Full time

    Job Title: Farm Facilities Administration ManagerWe are seeking a highly skilled and experienced Farm Facilities Administration Manager to provide exceptional support to the School of Agriculture, Policy and Development (SAPD) and our commercial farm business. This role involves managing high-level administrative activities, supporting the smooth day-to-day...

  • Security Administrator

    3 days ago

    Reading, United Kingdom Adecco Full time

    Job Title: Security Administration OfficerLocation: Onsite at ReadingSchedule: Monday-Friday, 9 am to 5 pmDuration: 6 months, possibility of extensionStart Date: ASAPAre you a confident self-starter with a keen eye for detail? Our client, a leading organisation, is seeking a Security Administration Officer to join their dynamic team in Reading. As a key...

  • Security Administrator

    2 days ago

    Reading, United Kingdom Adecco Full time

    Job Title: Security Administration OfficerLocation: Onsite at ReadingSchedule: Monday-Friday, 9 am to 5 pmDuration: 6 months, possibility of extensionStart Date: ASAPAre you a confident self-starter with a keen eye for detail? Our client, a leading organisation, is seeking a Security Administration Officer to join their dynamic team in Reading. As a key...

  • Security Administrator

    3 days ago

    Reading, United Kingdom Adecco Full time

    Job Title: Security Administration OfficerLocation: Onsite at ReadingSchedule: Monday-Friday, 9 am to 5 pmDuration: 6 months, possibility of extensionStart Date: ASAPAre you a confident self-starter with a keen eye for detail? Our client, a leading organisation, is seeking a Security Administration Officer to join their dynamic team in Reading. As a key...