Facilities Administrator

6 months ago

Reading, United Kingdom Berkshire Healthcare NHS Foundation Trust Full time

Are you a detail orientated professional with a passion for ensuring smooth and efficient operations within your workplace? If so, we want you to be an integral part of our team. We are currently seeking a Facilities Administrator to contribute to the seamless functioning of our organisation.

We pride ourselves on creating a positive and collaborative work environment, where you will play a key role in maintaining our facilities to the highest standards.

You will be based at Erlegh House, primarily providing administrative support to the West Berkshire Facilities Team covering areas including Wokingham, Bracknell, Reading, and Newbury.

This is your opportunity to contribute to the growth and success of the NHS.

**Key duties include**:
Being a point of contact and maintaining relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures.

Assisting with planning and arranging meeting and events on behalf of the Facilities team, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.

Attending designated meetings where the information may be complex and sensitive, taking and transcribing minutes. Distributing information prior to and after meetings.

Maintaining all office systems, both electronic and hard copy, across the service, ensuring that services run smoothly through having well planned and organised administrative systems and processes in place.

Assisting in the efficient and accurate recording of data on all electronic systems, such as those involving procurement of goods, incident reporting and spreadsheets.

Typing confidential correspondence, reports and other documentation, accurately to a high standard within agreed timescales

Maintaining effective communication across the service, including procedures for answering telephones and taking messages. Report any faults with telephone equipment to relevant parties and monitor until any issues are resolved.

Travelling to different sites as required by the role.

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you’ll be supported by friendly and professional colleagues to flourish.

**Our values at Berkshire Healthcare**:
Caring for and about you is our top priority

Committed to providing good quality, safe services

Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

**Benefits of working for us include**:
Flexible working options to support work-life balance.

27 days’ annual leave rising with service + opportunity to buy and sell

Generous NHS pension scheme

Excellent learning and career development opportunities

‘Cycle to Work’ and car leasing scheme

Access to a range of wellbeing tools and services

Discounts at hundreds of popular retailers and restaurants

Staff networks for race, diversity, disabilities and armed forces community to support equality

Generous maternity, paternity, adoption and special leave.

Free parking across Trust sites

**The “must haves” for this role**:
Ability to prioritise workload.

Effective time management and organisational skills

Ability to communicate effectively with internal and external stakeholders.

Excellent interpersonal and communication skills

Ability to use a practical problem-solving approach.

Ability to work effectively in a team and to work unsupervised, using own initiative, managing own workload.

Ability to work flexibly, and travel independently between locations to fulfil the requirements of the post.

A full UK driving licenc

If you’re someone who shares our passion for excellence and care, join us and let’s be outstanding together.

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