HR Assistant

4 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Location:
- Oxford City Centre- Category:
- HR/Recruitment- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £15.24 p/h + holiday pay- Web advert- Vacancy ID 14786- We are currently recruiting for a temporary HR Assistant to work on site at one of our centrally based departments sarting ASAP for approx 12 weeks working 36.5 hrs p/w and paying £15.24 p/h- Duties:
- Act as first point of contact in the HR office for, staff and visitors. Respond to general enquiries interpreting university regulations and departmental procedures as appropriate.- At all times adopt a ‘can do’ customer focused approach to work and colleagues

HR Assistant JD.doc
- Carry out new starter processes for all new employees including ensuring that we have documented and properly recorded proof of right to work. Promptly reporting refusals or other difficulties to the HR Manager.
- Prepare contract end reports, manage the data flow on contract end dates, extensions, conversion to permanent / open-ended, issue notice and dismissal letters, calculate redundancy payments. Follow up all other action points as directed.
- Manage administrative arrangements for training and induction events including room booking, issuing invitations and ensuring that attendance is properly recorded
- Follow administrative procedures, write new office procedures and set up new office systems
- Assist supervisors with staff recruitment: prepare job adverts, job descriptions and further particulars in line with all current university policies and guidelines. Using CORE, collate shortlist packs.
- Maintain a good working relationship with sub departmental administrative staff offering support advice and appropriate decision making.
- Manage staff changes, leaver procedures, salary changes, transfers, promotions.
- Ensure that all information and data is accurate, and that all personal information is held securely and confidentiality maintained.
- Run the monthly casual payroll for the department (approximately 100 staff) ensuring that proof of right to work has been obtained, pay rates are correct and payments are made on time via CORE.
- Person specification- Essential Criteria- Proven significant work experience in a similar HR role
- Experience of managing administrative processes and evidence of a customer orientated approach to work
- The ability to successfully undertake training in key university systems in particular CORE HR
- Ability to use standard computer programmes (Outlook, Word, Excel) and have experience of using a database- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us.



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