Business Administration Assistant
3 weeks ago
Woodcock Law & Notary Public have been established since 2019 and provide services within Immigration Law and Notary Public work. We currently have offices in London, Sheffield and Manchester.
An excellent opportunity has arisen for a Business Administration Assistant to fill a vacancy within our Sheffield office.
We are based in a prime position next to the Sheffield Interchange and Train Station.
This is a diverse and busy role that requires a flexible and proactive approach.
Duties include, but are not limited to:
- Managing all administrative tasks in relation to our notarial services protocol spreadsheet
- Updating the fast legalisation spreadsheet
- Saving image folders to Notary Safe on a twice weekly basis
- Reporting of all incoming payments received from clients via card payments and bank transfers.
- Produce and maintain a record of mileage costs on a monthly basis
- Administration of automation data reporting
- Assisting the HR manager in all HR administration tasks
- Assisting in the processing and distribution of internship information
- Scanning and printing of documents when required
- Dealing with incoming and outgoing post and arranging postage of outgoing documents from the office
- Arranging international couriers and updating the spreadsheet
- Booking appointments when required and updating diaries
- Ordering of stationery for all offices
**Skills required**:
Excellent interpersonal skills
Ability to build rapport with visitors and colleagues across the business
Good written and oral communication skills
Computer literate
Experience in the use of Microsoft Excel spreadsheets is essential.
Excellent planning and organisational skills to manage own workload to expected standards and timelines
Excellent literacy and numeracy skills
Excellent attention to detail
Problem solving skills
Excellent telephone manner
Must be well organised
Grade C/Level 4 or above in English and Maths
**Personal attributes**
Confident, friendly individual of smart appearance
Ability to work under pressure to meet deadlines
Ability to work independently on their own and as part of a team
Ability to be flexible to meet the needs of the business
Ability to follow direction and work within agreed parameters
Strong work ethic
Personal motivation and enthusiasm and good listening skills
If you feel you have the relevant experience and skillset to be successful in this position then we look forward to receiving your CV and covering letter.
**Job Types**: Full-time, Permanent
**Salary**: £17,500.00-£19,000.00 per year
**Benefits**:
- Additional leave
- Casual dress
- Company events
- Company pension
- On-site parking
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- Administrative: 1 year (preferred)
Work authorisation:
- United Kingdom (required)
**Job Types**: Full-time, Permanent
**Salary**: £17,500.00-£20,000.00 per year
**Benefits**:
- Additional leave
- Casual dress
- Company events
- Company pension
Schedule:
- Day shift
- Monday to Friday
Work Location: One location
Application deadline: 06/01/2023
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