Office Assistant
6 months ago
**Key Details**:
- Location: Shoreditch, London
- Schedule: Monday to Friday, 9 AM - 5 PM
- In Office 5 days a week
**The Role**:
The Office Assistant is responsible for providing administrative support to the Head of People and People Director and assisting in various People team-related tasks. This role is critical in ensuring the smooth and efficient operation of the People Team functions and maintaining accurate employee records.
**The Responsibilities**:
- Welcoming clients and visitors to the office
- Managing incoming calls and correspondence
- Coordinate meeting rooms and schedules
- Assist in scheduling appointments, meetings, and travel arrangements for team members.
- Provide administrative support across other departments of FX Digital as needed.
- Maintain a clean and safe working environment.
- Address any maintenance issues promptly and coordinate with building management as required.
- Assist the Head of People in maintaining the HR Information System (CharlieHR) with all the relevant information with updates throughout the employee lifecycle.
- Processing new starter documentation
- Work closely with all teams to support all processes: starters, leavers, maternity, long-term sick and employment contracts.
- Conduct Right to Work checks.
- Implement and enforce office policies and procedures to maintain a safe and secure workplace.
- Help drive our culture of inclusion around annual calendar of events.
**The Requirements**:
- Proven experience as an Administrative Assistant or in a similar role.
- Basic understanding of HR Functions and principles.
- Excellent verbal, written and interpersonal skills.
- Excellent time management and organisational skills.
- Ability to maintain confidentiality and handle sensitive information
- Confidence and ability to develop and maintain professional relationships at all levels within the organisation.
- Ability to manage conflicting priorities, exercising responsible judgement when appropriate.
- Well-natured, resilient and enthusiastic.
- Proficient in various digital tools (communication, collaboration, HR platforms), with an ability to learn and adapt to new technologies.
**Why work at FX**:
- 24 Days Holiday (Plus 8 Bank Holidays, giving you a total of 35 total)
- Office closure over Christmas (3 days that do not come out of your holiday
allowance)
- Profit share
- New MacBook upon joining
- Sanctus mental health coaching
- Vitality Health Insurance on completion of probation
- Regular social events
- Friday afternoon personal development time for training
- Quarterly appraisals
- Refer a friend bonus
- Anniversary rewards
- Casual dress
**This is an excellent opportunity for someone who is organised, detail-oriented and enjoys working in an office environment. If you have the necessary skills and are looking for a challenging yet rewarding position, we would love to hear from you.
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